Administrative Assistant

Pro2Serve; Portsmouth (OH); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Major Medical Plan

401(k) Retirement Plan

ESOP

Comprehensive Leave

Holidays

Job summary

Pro2Serve is seeking an Administrative Assistant to provide high level administrative support for a large staff in the Portsmouth, OH area. The role requires proactive, detail‑oriented multitasking, strong organization, and excellent communication to balance multiple priorities.

Responsibilities include scheduling, document drafting, data preparation, record keeping, and supporting multiple departments. Requires substantial experience and proficiency with Microsoft Office and TEAMS/Outlook.

Qualifications

• Associate's degree or higher with 10+ years admin support experience or 12 years admin support experience.
• Typing speed of 40 wpm or higher.
• Proficient with office equipment and Microsoft Office suite (Outlook/TEAMS/Word/Excel/PowerPoint) and Adobe Acrobat.

Responsibilities

• Provide high level administrative support to a large staff with limited supervision.
• Schedule meetings, travel, and conference calls; manage emails and requests.
• Draft and review letters, memos, reports, and invoices; prepare statistical reports.

Skills

40 wpm typing

Microsoft Office proficiency

Multitasking

Time management

Professional communication

Education

Associate's degree or higher

10+ years admin support experience OR 12 years experience

Tools

Microsoft Office Suite

Adobe Acrobat

TEAMS/Outlook video conferencing setup

Job description

Administrative Assistant

Pro2Serve is an Equal Opportunity Employer (Minorities/Females/Disabled/Veterans).

Pay Transparency Statement

Job Code: 2026-ETA-055

Location: PORTS

Division: PPPO DOE Contract

Duration: Direct Hire

Company Description:

ETAS Inc. has upcoming opportunity for Administrative Assistant (Direct Hire) position at our office in Portsmouth, OH.

Enterprise Technical Assistance Services, Inc. (ETAS), is a wholly owned subsidiary of Professional Project Services, Inc (Pro2Serve). ETAS was formed and dedicated to support the Department of Energy (DOE) Portsmouth/Paducah Project Office (PPPO) with technical and management services contributing to the safe and cost-effective implementation of the "One PPPO" mission.

The parent company, Pro2Serve, is a nationally recognized environmental, technical, and engineering services firm dedicated to providing critical environmental management services to reduce the Nation's environmental liabilities and infrastructure engineering services in support of our Nation's security. We support the energy, defense, and science markets through responsive, cost-effective execution of critical environmental, facilities and infrastructure, and nuclear defense and nonproliferation projects.

Job Description

Provides high level administrative support to a large staff with limited supervision. Requires someone who is proactive, detail-oriented, exceptionally skilled at multitasking, organization, and communication in order to maintain balance among multiple priorities.

Duties include, but are not limited to:

• Schedule meetings, travel, and conference calls.
• Take calls, respond to emails, and manage requests.
• Draft and review letters, memos, reports, and invoices.
• Conduct research, prepare statistical reports, and compile data for presentations.
• Order supplies, maintain records, and perform basic record keeping.
• Support other departments as needed.
• Take notes and record minutes at meetings.
• Prepare, proofread, and format complex reports, presentations, and contract/task order documents using standard software.
• Greet visitors, determine visitors' needs and refer/escort visitors to appropriate team member(s).
• Maintain conference room schedules.
• Demonstrate ability to get along with coworkers, customers, and visitors.

Perform other duties as assigned by supervisor.

Job Requirements

• Associate's Degree or higher from an accredited university and 10 years of administrative support experience OR 12 years of administrative support experience.
• Must be a qualified typist (40 words or more per minute)
• Must be proficient in the use of office equipment, including computers, scanners, fax, and copiers
• Must be proficient in the use of Microsoft Office (Outlook/TEAMS/Word/Excel/PowerPoint) and Adobe Acrobat
• Work professionally with individuals, diverse groups, and the public
• Have well-developed time management and schedule coordination skills
• Experience in providing clerical and secretarial support to a large origination (preferably Federal) with a formalized structure
• Experience in preparing and developing correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations
• Experience in reviewing correspondence for proper format, conformance with procedural instructions, grammar, typographical errors, accuracy and necessary attachments
• Experience with database systems and applications used for action tracking and deliverable schedules
• Experience in planning, coordinating, and organizing events (both on site and off site)
• Experience in scheduling, coordinating, and setup/connect for Video Teleconferences via TEAMS/Outlook

Preferred Qualifications

• Experience with Microsoft SharePoint
• Experience with Concur Travel Vouchers
• Experience with Federal timecard entry
• Experience providing clerical and secretarial support to a large Federal organization with a formalized structure.
• DOE Records Management experience.

Federal Government Clearance

This position may require the ability to obtain a government clearance. This position may require reviews and test for absence of any illegal drugs along with a background investigation by the Federal government in order to obtain an access authorization prior to employment, and may require subsequent reinvestigations may be required.

EEO Employer

Equal Opportunity Employer including Vets/Disability/LGBT

Benefits

E-TAS benefits package has carefully designed to meet the needs of our employees and their families.

These benefits include:

• Major Medical Plan with Prescription Card, Dental Plan, Vision, and Disability Insurance
• Retirement Plan 401(k)
• Employee Stock Ownership Program (ESOP)
• Comprehensive Leave
• Holidays

Pay Rate

Please submit salary or hourly rate requirements along with resume or in a cover letter.

Job location

Portsmouth, OH area