Administrative Assistant – Family Safety Programs

State of Florida; Miami (FL); On-site; USD 31,000 - 38,000; Full time

Job summary

The State of Florida's Children and Families agency seeks a STAFF ASSISTANT to provide clerical support for Family Safety Units. Organized professionals work independently, handling a range of duties requiring initiative and sound judgement.

Responsibilities include receptionist duties, data entry, filing, mileage vouchers, and maintaining records. Requires 2 years of clerical experience; high school diploma or equivalent; substitution options available; PC skills essential.

Qualifications

• 2 years of secretarial or clerical work experience.
• High school diploma or equivalent; college education/substitution allowed.
• Ability to operate a PC and office equipment; basic arithmetic.

Responsibilities

• Assist the Program Administrator, Senior Management Analyst Supervisor, Operations Management, and other administrative staff.
• Greet the public in person and by telephone; screen and route clients and answer questions.
• Prepare administrative reports, documents, and correspondence using office software.
• Type and submit personnel forms timely and accurately.
• Prepare mileage vouchers for Family Safety staff.
• Maintain all files and records; monitor supplies and ordering.
• Date stamp and distribute incoming mail; attend staff meetings and training.
• Perform other related duties as assigned.

Skills

Clerical experience

Customer service

Microsoft Office

Education

High school diploma or equivalent

College education or vocational training substitute

Tools

Personal computer

Job description

The State of Florida's Children and Families agency seeks a STAFF ASSISTANT to provide clerical support for Family Safety Units. Organized professionals work independently, handling a range of duties requiring initiative and sound judgement.

Responsibilities include receptionist duties, data entry, filing, mileage vouchers, and maintaining records. Requires 2 years of clerical experience; high school diploma or equivalent; substitution options available; PC skills essential.