STAFF ASSISTANT - 60042915

State of Florida; Sarasota (FL); On-site; USD 32,000 - 48,000; Full time

Job summary

The State of Florida's Department of Children and Families is seeking a STAFF ASSISTANT to provide clerical support in a multi-function Family Safety Unit. You will serve as receptionist, screen and route clients, and maintain case records and correspondence.

You will prepare intake records for Child Protective Investigator and handle filing, mail, and forms processing. This role requires initiative, sound judgement, and timely completion of duties in a fast-paced environment.

Responsibilities

• Provides clerical support for a multi-function Family Safety Unit.
• Meets the public as receptionist, in person and on the telephone, screening and routing clients.
• Prepares intake case records for Child Protective Investigator for hotline cases; records are entered in FSFN and CPI notified.
• Types correspondence, memorandums, reports and other documents; maintains filing and ensures timely submission.

Job description

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The State Personnel System is an E-Verify employer. For more information click on ourE-Verify Website .

Requisition No:882991

Agency: Children and Families

Working Title: STAFF ASSISTANT - 60042915

• Provides clerical support for a multi-function Family Safety Unit. This employee functions on an independent level while performing a variety of duties, which require initiative and sound judgement.
• Meets the public as receptionist, in person and on the telephone. Maintains a current working knowledge of the Department of Children and Families and community resources in order to screen and route clients, and answer questions or complaints.
• Prepares intake case records for Child Protective Investigator for cases received over the Child Abuse Hotline. Case is then assigned in FSFN and CPI is notified. This same procedure is followed for any Out-of-town Inquiry Request that is received.
• Responsible for typing all correspondence, memorandums, reports, records and other related work from rough drafts, notes and oral instructions. (examples- court reports, petitions, and court orders) Reviews typed materials for accuracy, completeness, adequacy and for compliance with established standards and policies. Complies routine case correspondence as required and assists in tracking required documents for timely submission.
• Type and submit personnel forms and/or evaluations, timely and accurately.
• Responsible for preparing mileage vouchers for Family Safety staff.
• Maintains the filing system, which includes preparing closed case files for transfer to Central Files.
• Monitors supplies and maintains advanced ordering to ensure a constant supply of forms, documents, materials and supplies.
• Compiles files and new case records for the Unit.
• Responsible for date stamping and timely distribution of incoming mail.
• Attends all necessary staff meetings and job related training.
• Performs other related duties as assigned.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere. All documentation is due by the close of the vacancy announcement.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements.Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Location

SARASOTA, FL, US, 34234 ARCADIA, FL, US, 34265 SARASOTA, FL, US, 34243 SARASOTA, FL, US, 34237 SARASOTA, FL, US, 34233 ARCADIA, FL, US, 33821 SARASOTA, FL, US, 34240 ARCADIA, FL, US, 34266 SARASOTA, FL, US, 34241 SARASOTA, FL, US, 34239 SARASOTA, FL, US, 34236 SARASOTA, FL, US, 34232 SARASOTA, FL, US, 34231 SARASOTA, FL, US, 34285

Nearest Major Market

Sarasota

Nearest Secondary Market

Tampa

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.