Administrative Assistant - Facilities Management

First Dallas; Dallas, Northern (TX, KY); On-site; USD 42,000 - 54,000; Full time

Job summary

First Baptist Dallas is seeking an Administrative Assistant to support the Facilities Management team in Dallas, TX. The role emphasizes efficient administrative tasks, budget monitoring, and coordination with multiple ministries within the church.

The ideal candidate will have 4–5 years in an administrative role, strong communication skills, and proficiency with Microsoft Office. This on-site position requires flexibility to respond to after-hours needs and campus events.

Qualifications

• High School Diploma required with 4–5 years of administrative assistant experience.
• Must have strong communication skills and attention to detail.
• Ability to multitask and provide excellent hospitality and customer service.

Responsibilities

• Assist in planning, coordinating, and implementing duties of Facilities Maintenance.
• Lead in processing invoices, entering credit card charges, and ordering office supplies.
• Monitor weekly procurement expenses and maintain running budget balances.

Skills

Strong communication

Attention to detail

Multitask

Hospitality

Customer service

Education

High School Diploma

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Shelby

eSpace

Job description

Administrative Assistant - Facilities Management# Administrative Assistant - Facilities ManagementFirst Baptist Dallas - Dallas, TX 75201## OverviewLevelExperiencedPosition TypeFull TimeEducation LevelHigh SchoolCategoryAdmin - Clerical## DescriptionFirst Baptist Dallas is a thriving church community living for Jesus Christ. We have been serving and doing ministry for over 150 years. First Baptist Dallas was built on the Bible and continues its mission to “Transform the world with God’s Word...one life at a time.”We seek Christ-centered professionals who want to join a team of disciplined and talented superstars committed to working together to accomplish our mission. The Administrative Assistant will provide support to the Facilities Management area.**ESSENTIAL DUTIES AND RESPONSIBILITIES**:* Assist in planning, coordinating, and implementing the duties and responsibilities of the Facilities Maintenance Department* Must provide relief duties to the Facilities Office Manager as needed* Lead in Processing invoices, entering credit card charges, and ordering office supplies* Monitor and report weekly procurement expenses and maintain running budget balances* Partner with the Director of Facilities Management to prepare the annual facilities budgetPartner with the Facilities team lead in Maintaining vehicle registrations and vehicle maintenance records* Complete paperwork for elevator inspections conducted on an ongoing basis* Answer the main Facility’s telephone and handle calls appropriately* Retrieve voice messages* Maintain an orderly file system* Collects Facilities mail and distributes as appropriate* Function in an interactive relationship with all other ministries of the church, the church fellowship, and entities/personalities outside the church* Assist the Office Manager with the eSpace system for events and work orders* Assist the Office Manager in coordinating with housekeeping to ensure room setups are cleaned and completed* Assist the Office Manager in coordinating larger ministry events (Vacation Bible School, Conferences, Christmas Performances, etc.)* Handle Parking issues and schedule with management companies: Parking badge system, validation and ticket issues with members, reconcile monthly validation tickets* Security - manage tracking system for physical building keys* Displays leadership in service excellence, exemplifies excellent customer service and creates a positive atmosphere* Ensures service requests are completed promptly; coordinates schedules and support with other departments and facility operations, including special activities, emergency service requests, and facility space management* Participates in the development and implementation of standard operating procedures, safety procedures, and performance standards; identifies and implements opportunities for improved services* May be required to respond after hours, including holidays and weekends, in the event of a campus-wide emergency* Perform all other duties assigned by the Director of Facilities Management## QUALIFICATIONS**Spiritual*** Fully committed to the Mission and Core Values of First Baptist Dallas* Fully committed to the Senior Pastor, Executive Pastor, and overall church ministry* Fully committed to biblical Christian principles and teachings professionally and personally* Fully committed to demonstrating characteristics that reflect a person of faith and a lifestyle of biblical integrity**Professional & Education (Certifications or Licenses)*** Embody the Green Team Characteristics and work according to Operating Principles* Must have a High School Diploma with a minimum of 4 – 5 years of administrative assistant experience.* Must have strong communication skills* Must demonstrate strong attention to detail* Ability to multitask* Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Shelby, and eSpace* Exemplary communication and hospitality skills* An attitude of service toward others* Flexibility and adaptability* Ability to process and apply information to various situations/circumstances* Confident yet teachable* Focused, self-starter; driven* Capable of independent thinking and learning**Physical*** Must be able to sit for long periods of time* Must be able to lift up to 10 pounds* Ability to work effectively using a personal computer for long periods of time**TO APPLY FOR THIS POSITION:**1. Click on “Apply On Company Site”2. Select “Sign In” in the top right corner of the page3. Create an account4. Upload your resume5. Complete ALL sections and answer ALL questions within each step of the process6. Submit your application