Administrative Assistant- Estimating

S.J. Louis Companies; Rockville (MN); On-site; USD 40,000 - 58,000; Full time

Job summary

S.J. Louis Companies is seeking an Estimating Assistant to support the estimating and bid process.

The role requires organization and the ability to work independently or as part of a team on project-related tasks, including preparing bonds, licenses, and insurance documents. The position also involves monitoring bidding platforms, maintaining estimating records, filing project documentation, and performing general administrative duties as needed.

Qualifications

• Associate degree preferred.
• Strong organizational skills.
• Proficient with Microsoft Suite. ERP experience a plus.
• Strong oral and written communication skills.

Responsibilities

• Completes all bid preparation tasks accurately and efficiently, including bonds, local funding requirements, insurance, and other required documentation.
• Ensures all necessary licensing and compliance documentation is collected, maintained, and submitted as required.
• Monitors bidding platforms for new opportunities, maintains accurate and organized estimating and bid records, and ensures proper filing and management of all project documentation.
• Assists with general administrative and clerical duties, including providing support to other departments, as needed.

Skills

Strong organizational skills

Strong oral and written communication

Microsoft Office proficiency

Education

Associate degree in Business or related field

Tools

ERP experience

Job description

Position Summary

An Estimating Assistant for S.J. Louis performs a variety of administrative functions in support of the Company's estimating and job bidding processes. This position requires a self-starter that can work independently as well as coordinating activities as part of a team when project work is required.

Key Responsibilities

• Completes all bid preparation tasks accurately and efficiently, including bonds, local funding requirements, insurance, and other required documentation.


• Ensures all necessary licensing and compliance documentation is collected, maintained, and submitted as required.


• Monitors bidding platforms for new opportunities, maintains accurate and organized estimating and bid records, and ensures proper filing and management of all project documentation.


• Assists with general administrative and clerical duties, including providing support to other departments, as needed.

Qualifications and Experience

• Associate Degree in Business or a related field preferred.


• Strong organizational skills.


• Proficient with Microsoft Suite. ERP experience a plus.


• Strong oral and written communication skills.

Work Environment

Work is performed in a typical office environment with moderate noise levels from conversations, telephones, and office equipment. The role involves extended periods of sitting or standing at a workstation and regular use of a computer and other standard office equipment. Occasional movement throughout the office may be required to attend meetings, access files, or collaborate with colleagues.

S.J. Louis is an Equal Opportunity/Affirmative Action Employer.

EOE/M/F/Vet/Disabled