Estimator Assistant

Molin Concrete Products Company; Lino Lakes (MN); On-site; USD 46,000 - 54,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401k and ESOP contributions

Job summary

Molin Concrete Products Company in Minnesota is seeking an on-site Administrative Coordinator to manage Salesforce data, generate reports, and handle bid-related communications with sales and estimating teams.

Responsibilities include entering bidding correspondence, submitting bids, setting up jobs, maintaining contacts, processing change orders, and backing up reception. Must have a high school diploma with 2–3 years admin experience or a 2-year business degree.

Qualifications

• High school diploma with at least 2-3 years’ experience in administration role; or 2-year business degree.
• Preferred 0-2 years experience in other administrative roles.

Responsibilities

• Manage Salesforce data and reports.
• Receive and enter bidding correspondence promptly.
• Submit all bids to customers.
• Set up commercial and residential jobs.
• Update internal/external contacts.
• Process change orders and job cancellations in Salesforce.
• Close out projects when bids expire or are lost.
• Coordinate between Sales, Estimating and other departments.

Skills

Administrative support

Data entry

Report creation

Communication

Attention to detail

Education

High school diploma

2-year business degree

Tools

Salesforce

Microsoft Office

Job description

Job Duties

Essential Functions

• Manage Salesforce data.
• Maintain, create, and run multiple reports (Weekly, quarterly, yearly as well as other requested reports) as required by sales/estimating.
• Receive and enter all bidding correspondence from sales email/fax/Molin info email in a timely manner
• Responsible for submitting all bids to customers.
• Set up commercial and residential jobs.
• Update internal/external contacts.
• Process all change orders through salesforce.
• Process all job cancellations as needed.
• Close out projects such as lost bids, expired bids, jobs, etc.
• Coordinate communication and information between Sales, Estimating, and other departments to ensure necessary information is received and communicated.
• Follow up with appropriate personnel regarding outstanding information, documentation, or tasks needed to keep bids and projects moving forward.
• Ability to read and understand architectural drawings, or aptitude to learn
• Coordination and preparation of essential bid documents.
• Training in admin staff on Estimating/Sales duties as needed.
• Backup to Receptionist includes answering phones, greeting customers, daily tasks.
• Additional duties as assigned by Estimating Manager.

Minimum Education Required

Education And Experience

High school degree with at least 2-3 years’ experience in administration role; or 2-year business degree.

Minimum Experience Required

Preferred 0-2 years experience in other administrative roles

Shift

First (Day)

Number of Openings

1

Drug Test Required

Yes

Compensation

$22.00 - $26.00 / Hourly

Postal Code

55014

Job Type

Full Time

Place of Work

On-site

Requisition ID

86878

Job Benefits

Pay & Benefits

• Pay for this position is estimated to start at $22-26/hr based on the experience, certifications, and qualifications of the applicant.*
• Molin offers paid holidays, PTO, health, dental, and vision insurance, 401k, ESOP contributions and so much more!