Administrative Assistant - Entry Level

Matura Farrington; California (MO); On-site; USD 40,000 - 60,000; Full time

Job summary

A top-tier law firm is seeking an entry-level Administrative Assistant to support its operations team. This role offers a great opportunity for growth in accounting and finance. Ideal candidates will have a Bachelor’s degree and be organized, detail-oriented, and possess strong communication skills. The firm provides hands-on training and a collaborative environment, making it perfect for recent graduates eager to start their careers.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication skills and ability to follow through on tasks.
• Interest in accounting/finance operations.

Responsibilities

• Organize and maintain vendor records and documentation.
• Coordinate communications with internal teams and external vendors.
• Assist with invoice processing and accounts payable documentation.

Skills

Organizational skills

Attention to detail

Communication skills

Proficiency in Microsoft Office (Word, Excel, Outlook)

Education

Bachelor’s degree

Job description

Entry-Level Opportunity – Administrative Assistant

Looking to launch your career in accounting, finance, or operations within a top-tier law firm? We’re partnering with a globally recognized AM100 law firm headquartered in Los Angeles, to hire an Administrative Assistant to work in their operations area.

This is a ground-floor, entry-level role with strong long-term growth potential. The firm has a proven track record of developing talent in similar positions, making this an excellent opportunity for recent or soon-to-be graduates looking to build a career in a professional services environment.

What You’ll Do:

• Organize and maintain vendor records, documentation, and tracking systems
• Coordinate communications and meetings with internal teams and external vendors
• Assist with invoice processing, accounts payable documentation, and related workflows
• Support vendor onboarding, performance tracking, and lifecycle management
• Help manage contracts and documentation processes
• Contribute to additional accounting and vendor management projects as needed

What We’re Looking For:

• Bachelor’s degree required (seniors graduating soon are encouraged to apply)
• 0–1+ years of administrative experience (law firm or professional services a plus)
• Strong organizational skills and attention to detail
• “Numbers-friendly” mindset with interest in accounting/finance operations
• Excellent communication skills and ability to follow through on tasks
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Why This Role:

• Entry point into accounting, finance, and operations within a top law firm
• Clear path for internal growth and expanded responsibilities
• Collaborative, team-oriented environment with hands‑on training
• Exposure to vendor management, procurement, and accounting workflows

If you’re detail-oriented, eager to learn, and ready to build a strong foundation in a high-performing environment, please forward your resume to Kovita Malhi - [e-mail]