Administrative Assistant, Enrollment & Financial Aid

Virginia's Community College System; Richmond (VA); Sur place; USD 56 000 - 62 000; Plein temps

Avantages offerts par ce poste

Full state benefits

Résumé du poste

Germanna Community College in Fredericksburg, VA is seeking an Administrative Assistant to provide comprehensive support to the Directors of Enrollment Services and Financial Aid. The role requires highly organized, discreet, and proactive service to students, faculty, staff, and external partners.

You will manage calendars, prepare meeting materials, coordinate travel, assist with procurement in eVA, and help monitor budgets while maintaining accurate records.

Qualifications

• Proven experience providing administrative or office support in a professional environment.
• Excellent interpersonal, organizational, and communication skills.
• Ability to exercise sound judgment, discretion, professionalism, and initiative.
• Strong problem-solving skills and ability to learn new systems quickly.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Coordinate calendars, meetings, deadlines, and multiple priorities.
• Prepare professional correspondence, reports, and meeting materials with high accuracy.
• Anticipate administrative needs and establish priorities independently.

Responsabilités

• Managing calendars, scheduling meetings, and coordinating appointments involving multiple stakeholders.
• Preparing agendas, materials, presentations, reports, and meeting minutes with accuracy.
• Tracking action items, deadlines, and projects and following up to ensure timely completion.
• Coordinating travel arrangements and processing travel requests and reimbursements.
• Submitting and tracking purchasing requests through eVA and assisting with procurement.
• Monitoring departmental budgets and maintaining financial records.
• Drafting and formatting routine correspondence for supported leaders.
• Serving as a point of contact for stakeholders and routing inquiries appropriately.
• Handling confidential or time-sensitive information with discretion.
• Coordinating department meetings, events, and special projects.

Connaissances

Administrative support

Interpersonal skills

Organizational skills

Communication

Discretion

Calendar coordination

Prioritization

Bilingual English/Spanish

Outils

Microsoft Office Suite

Description du poste

Germanna Community College in Fredericksburg, VA is seeking an Administrative Assistant to provide comprehensive support to the Directors of Enrollment Services and Financial Aid. The role requires highly organized, discreet, and proactive service to students, faculty, staff, and external partners.

You will manage calendars, prepare meeting materials, coordinate travel, assist with procurement in eVA, and help monitor budgets while maintaining accurate records.