Strategic Exec Assistant to VP, Institutional Advancement

Virginia Community Colleges; Virginia; On-site; USD 56,000 - 62,000; Full time

Benefits offered by this job

Full state benefits

Job summary

Germanna Community College is seeking an Executive Assistant to the Vice President of Institutional Advancement. The role provides high-level administrative and operational support, coordinating foundation governance and fundraising software across multiple entities in the Commonwealth.

The successful candidate will manage complex calendars, prepare briefing materials, process donor contributions, and support budget tracking while ensuring confidentiality and compliance with state policies.

Qualifications

• Proven experience providing executive-level support in higher education, philanthropy, or nonprofit sectors.
• Strong proficiency with Microsoft 365 and donor/prospect databases.
• Ability to handle sensitive donor and financial information with discretion and confidentiality.
• Experience with fundraising technology and grant/audit documentation is a plus.

Responsibilities

• Manage executive calendars and prepare briefing materials for the Vice President of Institutional Advancement.
• Draft, edit, and proofread high-visibility communications, presentations, and reports.
• Coordinate foundation board/committee meetings, agendas, and official minutes.
• Process charitable contributions and donor acknowledgments with IRS-compliant documentation.
• Oversee GiveSmart events, board books in BoardEffect, and fundraising dashboards.

Skills

Executive support

Confidentiality

Interpersonal communication

Tools

Raiser’s Edge NXT

GiveSmart

BoardEffect

eVA purchasing system

Job description

Germanna Community College is seeking an Executive Assistant to the Vice President of Institutional Advancement. The role provides high-level administrative and operational support, coordinating foundation governance and fundraising software across multiple entities in the Commonwealth.

The successful candidate will manage complex calendars, prepare briefing materials, process donor contributions, and support budget tracking while ensuring confidentiality and compliance with state policies.