Administrative Assistant — Engineering & IAM Programs

University-System-of-New-Hampshir; Durham (NH); On-site; USD 22,000 - 36,000; Full time

Job summary

The University System of New Hampshire is seeking an Administrative Coordinator to serve as a primary point of contact for Mechanical Engineering and IAM students, faculty, staff, visitors, and external stakeholders. This role emphasizes service excellence, operational effectiveness, and continuous improvement.

You will coordinate student support, faculty and research activities, events, scheduling, purchasing, and data management, handling multiple units and complex tasks with independence.

Qualifications

• High school diploma or equivalent and three years of office experience.
• Experience supporting academic, administrative, or professional office operations.
• Experience using office productivity software, databases, spreadsheets, and enterprise information systems.
• Proficiency with Microsoft Office applications and web-based software systems.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide front-line service to students, faculty, staff, alumni, and visitors.
• Coordinate student and academic support including admissions, orientation, registrations, and advising.
• Assist with budgeting, purchasing, and financial recordkeeping.
• Support website updates, communications, newsletters, and social media.
• Manage room reservations, events, meetings, and scheduling across departments.

Skills

Customer service

Communication

Organizational skills

Multitasking

Independent work

Relationship building

Problem solving

Microsoft Office

Web-based software systems

Education

Associate's or Bachelor's degree

High school diploma or equivalent

Three years of office experience

Tools

Banner

Workday

EMS

Canvas

Job description

The University System of New Hampshire is seeking an Administrative Coordinator to serve as a primary point of contact for Mechanical Engineering and IAM students, faculty, staff, visitors, and external stakeholders. This role emphasizes service excellence, operational effectiveness, and continuous improvement.

You will coordinate student support, faculty and research activities, events, scheduling, purchasing, and data management, handling multiple units and complex tasks with independence.