Administrative Assistant — Efficient Office Support & Scheduling

ABM Industries; San Francisco (CA); On-site; USD 75,000 - 92,000; Full time

Job summary

ABM Industries in San Francisco is seeking an organized Administrative Assistant to support the team across a range of clerical tasks. The role requires proactive communication, multitasking, and a commitment to smooth office operations.

The position emphasizes accurate records, meeting coordination, travel arrangements, and confidential handling of sensitive information, with a salary of $83,200 per year and a comprehensive benefits package from ABM.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Provide general administrative support to ensure the efficient operation of the office.
• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute minutes of meetings, reports, and other documents.
• Maintain and update office files, databases, and records.
• Order and manage office supplies and equipment.
• Assist in the preparation of regularly scheduled reports.
• Handle sensitive information in a confidential manner.
• Assist in organizing company events, conferences, and meetings.
• Perform data entry and maintain accurate records.
• Collaborate with other team members to support various projects and tasks.

Skills

Microsoft Office

Organizational skills

Communication skills

Attention to detail

Independence

Teamwork

Interpersonal skills

Education

High school diploma

Tools

CRM software

ERP systems

Job description

ABM Industries in San Francisco is seeking an organized Administrative Assistant to support the team across a range of clerical tasks. The role requires proactive communication, multitasking, and a commitment to smooth office operations.

The position emphasizes accurate records, meeting coordination, travel arrangements, and confidential handling of sensitive information, with a salary of $83,200 per year and a comprehensive benefits package from ABM.