Administrative Assistant

ABM Industries; San Francisco (CA); On-site; USD 75,000 - 92,000; Full time

Job summary

ABM Industries in San Francisco is seeking an organized Administrative Assistant to support the team across a range of clerical tasks. The role requires proactive communication, multitasking, and a commitment to smooth office operations.

The position emphasizes accurate records, meeting coordination, travel arrangements, and confidential handling of sensitive information, with a salary of $83,200 per year and a comprehensive benefits package from ABM.

Qualifications

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Provide general administrative support to ensure the efficient operation of the office.
• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute minutes of meetings, reports, and other documents.
• Maintain and update office files, databases, and records.
• Order and manage office supplies and equipment.
• Assist in the preparation of regularly scheduled reports.
• Handle sensitive information in a confidential manner.
• Assist in organizing company events, conferences, and meetings.
• Perform data entry and maintain accurate records.
• Collaborate with other team members to support various projects and tasks.

Skills

Microsoft Office

Organizational skills

Communication skills

Attention to detail

Independence

Teamwork

Interpersonal skills

Education

High school diploma

Tools

CRM software

ERP systems

Job description

Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to support our team with a variety of administrative and clerical tasks. The ideal candidate will possess excellent communication skills, the ability to multitask, and a proactive approach to problem-solving. This role requires a strong commitment to ensuring smooth and efficient office operations.

Pay

Pay: $83,200.00/annual The pay listed is the salaried range for this position. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefits

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Employee Benefits | Staff & Management.

Responsibilities

• Provide general administrative support to ensure the efficient operation of the office.
• Answer and direct phone calls, emails, and other correspondence.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute minutes of meetings, reports, and other documents.
• Maintain and update office files, databases, and records.
• Order and manage office supplies and equipment.
• Assist in the preparation of regularly scheduled reports.
• Handle sensitive information in a confidential manner.
• Assist in organizing company events, conferences, and meetings.
• Perform data entry and maintain accurate records.
• Collaborate with other team members to support various projects and tasks.

Qualifications

• High school diploma or equivalent; associate or bachelor's degree preferred.
• Proven experience as an administrative assistant or in a related role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving abilities.Ability to work independently and as part of a team.
• Professional demeanor and strong interpersonal skills.
• Ability to handle sensitive information with discretion.

Preferred Skills

• Experience with office management software, such as CRM and ERP systems.
• Knowledge of basic bookkeeping and office administration.
• Familiarity with project management tools and techniques.

Equal Opportunity & Inclusion

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

For more information, visit www.abm.com