Administrative Assistant – Early Learning Programs

Catholic-Charities-Serving-Central-Washington; Yakima (WA); On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Health insurance including medical &Rx

Retirement 403(b) Plan

Life Insurance

Flexible Spending Account

Education Assistance Program

Paid holidays

Paid vacation and sick leave

Employee Assistance Program

Job summary

Catholic Charities Serving Central Washington is seeking an Administrative Assistant to provide professional support to the ECEAP and childcare programs. You will manage tuition and subsidy billing, meal counts, attendance, records, and inventory, while ensuring compliance with government program requirements.

This full-time role requires a high school diploma or GED (2 years college preferred), experience in administrative work, and strong Microsoft Office skills.

Qualifications

• High school diploma or GED required.
• 2 years college or business school training preferred.
• Prior administrative or clerical experience required.
• Bilingual (English/Spanish) preferred, but not required.

Responsibilities

• Provide reception, telephone, visitor, mail, scheduling, and general clerical support for early learning programs.
• Maintain confidentiality and follow HIPAA, safety, security, and agency protocols.
• Maintain parent resource boards, program materials, and ProCare information.
• Receive and receipt all billing.
• Maintain cleanliness of reception, meeting spaces, and common areas; follow opening/closing procedures.
• Maintain positive, outgoing team atmosphere toward staff and clients.
• Maintain accurate family, child, and immunization records in the system.
• Collect fees and subsidy payments for all billings; submit subsidy invoices and maintain subsidy records with finance.
• Maintain accurate enrollment including updating ProCare and IntelliKids.
• Maintain program forms and records including attendance, meal counts, and documentation for state/federal programs.
• Support program managers in maintaining compliance with state and federal reporting in electronic databases.
• Coordinate ordering of supplies and equipment; maintain inventory and assist with facility repairs/ticketing.
• Coordinate with program managers, EL leadership, and agency finance staff to support center operations.
• Perform duties as requested.

Skills

Reception skills

Confidentiality

Multitasking

Microsoft Office

Customer service

Education

High school diploma or GED

2 years college or business training

Job description

Catholic Charities Serving Central Washington is seeking an Administrative Assistant to provide professional support to the ECEAP and childcare programs. You will manage tuition and subsidy billing, meal counts, attendance, records, and inventory, while ensuring compliance with government program requirements.

This full-time role requires a high school diploma or GED (2 years college preferred), experience in administrative work, and strong Microsoft Office skills.