Early Learning Admin Specialist

Catholic Charities of Central Washington; Yakima (WA); On-site; USD 27,000 - 32,000; Full time

Benefits offered by this job

Life insurance

Vision insurance

Flexible Spending Account

403(b)

Paid holidays

Sick leave

Job summary

Catholic Charities of Central Washington is seeking an Administrative Assistant to support the ECEAP and childcare programs in Yakima, WA. The role handles billing, attendance, enrollment, and records, while ensuring compliance with state and federal programs.

The position requires a strong administrative background and a professional, bilingual-friendly approach. Responsibilities include reception duties, HIPAA adherence, supply management, and collaboration with the finance team to process

Qualifications

• High school diploma or GED required.
• 2 years college or business school training preferred.
• Prior administrative or clerical experience required.
• Bilingual (English/Spanish) preferred, but not required.

Responsibilities

• Provide professional reception, telephone, visitor, mail, scheduling, and general clerical support for early learning.
• Maintain confidentiality and follow HIPAA, safety, security, and agency protocols.
• Maintain parent resource boards, program materials, and ProCare information.
• Receive and receipt all billing.
• Maintain cleanliness of reception, meeting spaces, and common areas and follow opening and closing procedures.
• Maintain positive, outgoing team atmosphere toward staff and clients.
• Coordinate ordering of supplies and equipment, maintain inventory and assist with ticketing for facility repairs and maintenance.

Skills

Pleasant demeanor

Detail-oriented

Multitasking

Microsoft Office

Education

High school diploma or GED

2 years college or business school training

Tools

ProCare

IntelliKids

Microsoft Office

Job description

Catholic Charities of Central Washington is seeking an Administrative Assistant to support the ECEAP and childcare programs in Yakima, WA. The role handles billing, attendance, enrollment, and records, while ensuring compliance with state and federal programs.

The position requires a strong administrative background and a professional, bilingual-friendly approach. Responsibilities include reception duties, HIPAA adherence, supply management, and collaboration with the finance team to process