Bilingual Admin Assistant — Nutrition & Early Learning

Catholic Charities Serving Central Washington; Yakima (WA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Retirement 403(b) plan

Life Insurance

Flexible Spending Account (FSA)

Education assistance

Employee Assistance Program (EAP)

Paid holidays and vacation

Job summary

Catholic Charities Serving Central Washington in Yakima, WA is seeking a full-time administrative support specialist for the Nutrition and Early Learning programs across East and West Yakima campuses. You will handle reception, billing receipts, and program materials while ensuring HIPAA compliance and a professional environment.

Qualifications include a high school diploma or GED, 2 years of related education, and prior clerical experience.

Qualifications

• High school diploma or GED required.
• 2 years of college or business school training preferred.
• Prior administrative or clerical experience required.
• Bilingual English & Spanish required.
• Detail-oriented and able to manage multiple-line telephone system in a busy office setting.
• Comfortable with Microsoft Office proficiency.

Responsibilities

• Provide professional reception, telephone, visitor, mail, scheduling, and general clerical support for early learning and nutrition programs.
• Maintain confidentiality and follow HIPAA, safety, security, and agency protocols.
• Maintain parent resource boards, program materials, and ProCare information.
• Receive and receipt all billing.
• Maintain cleanliness of reception, meeting spaces, and common areas and follow opening and closing procedures.
• Maintain positive, outgoing team atmosphere toward staff and clients.
• Maintain accurate family, child, and immunization records in the system.
• Support in collecting fees and subsidy payments and submitting subsidy invoices.
• Maintain enrollment updating ProCare and IntelliKids.
• Maintain program forms and records including attendance, meal counts, and documentation for all state and federal programs.
• Coordinate with program managers and finance staff to support center operations.
• Screening and relaying incoming calls and emails.
• Providing general reception to visitors as needed.
• Drafting, translating and editing program materials
• Processing claims to support compliance with OSPI programs.
• Attend nutrition and early learning team meetings as assigned.

Skills

Bilingual English & Spanish

Detail-oriented

Multitask management

Education

High school diploma or GED

2 years college or business school training

Tools

Microsoft Office

Job description

Catholic Charities Serving Central Washington in Yakima, WA is seeking a full-time administrative support specialist for the Nutrition and Early Learning programs across East and West Yakima campuses. You will handle reception, billing receipts, and program materials while ensuring HIPAA compliance and a professional environment.

Qualifications include a high school diploma or GED, 2 years of related education, and prior clerical experience.