Administrative Assistant - Donor & Marketing Support | 401k

Pearl Harbor Aviation Museum; Honolulu (HI); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Free Parking

401k Safe Harbor Plan with Match

Medical/Dental Benefits

Job summary

Pearl Harbor Aviation Museum is seeking an Administrative Assistant to support Development and Marketing. The role works closely with the Sr. Director of Philanthropic Strategies & Programs and the Director of Marketing and Sales, ensuring efficient operations and accurate records.

The position is full-time, non-exempt, hourly, 40 hours per week, with compensation in the $18–$20/hr range. The team collaborates across Development and Marketing to maximize fundraising and outreach impact.

Qualifications

• Requires high school diploma and 1–2 years of administrative experience.
• Valid driver’s license and reliable transportation are required.
• Excellent customer service and communication skills are essential.
• Ability to manage multiple projects with deadlines and keep accurate records.

Responsibilities

• Provides administrative support to Sr. Director of Philanthropic Strategies & Programs and Director of Marketing and Sales, including scheduling, minutes, filing, and mail handling.
• Monitors office supplies and coordinates with vendors for restocking and invoices within budget.
• Performs basic bookkeeping tasks and processes reimbursement requests and receipts.
• Maintains and updates Monday.com project management system for Development and Marketing teams.
• Supports Development and Marketing events and donor communications as needed.

Skills

Organizational skills

Customer service

Communication

Detail oriented

Microsoft Office

Windows proficiency

Education

High school diploma or equivalent

1–2 years administrative experience

Tools

Windows

Microsoft Office

Job description

Pearl Harbor Aviation Museum is seeking an Administrative Assistant to support Development and Marketing. The role works closely with the Sr. Director of Philanthropic Strategies & Programs and the Director of Marketing and Sales, ensuring efficient operations and accurate records.

The position is full-time, non-exempt, hourly, 40 hours per week, with compensation in the $18–$20/hr range. The team collaborates across Development and Marketing to maximize fundraising and outreach impact.