Administrative Assistant - Direct Hire

Ultimate Staffing; Creve Coeur (MO); On-site; USD 45,000 - 55,000; Full time

Job summary

A leading staffing agency is seeking a detail-oriented Administrative Assistant for a legal client in downtown St. Louis. This full-time position involves supporting daily operations in a professional services environment, requiring strong organizational skills and proficiency in Microsoft Office. The ideal candidate will have 1-3 years of relevant experience and a high school diploma, with preference given to those holding an Associate's or Bachelor's degree.

Benefits

100% Employee AND Family Paid health, dental, and vision

Qualifications

• 1-3 years of administrative or office support experience.
• Proficient in Microsoft Office Suite.
• Strong verbal and written communication skills.

Responsibilities

• Provide administrative support to departments and executives.
• Manage scheduling, calendar coordination, and meeting logistics.
• Draft, proofread, and format documents and reports.

Skills

Organizational skills

Communication skills

Attention to detail

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

This range is provided by Ultimate Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$45,000.00/yr - $45,000.00/yr

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Here's a tailored job description for an Administrative Assistant role with the specified criteria:

Job Title: Administrative Assistant

Location: St Louis, MO

Job Type: Full-time | Direct Hire

Experience Level: 1-3 Years

Industry: Professional Services

+ 100% Employee AND Family Paid health, dental, and vision

About the Role:

We are seeking a detail-oriented and proactive Administrative Assistant to join our legal client in downtown St Louis. This role supports day-to-day operations and administrative functions within a fast-paced professional services environment. The ideal candidate is a self-starter with strong organizational and communication skills, and a solid foundation in Microsoft Office Suite tools.

Key Responsibilities:

• Provide administrative support to departments and executives as needed
• Manage scheduling, calendar coordination, and meeting logistics
• Draft, proofread, and format documents, reports, and presentations
• Handle incoming calls, emails, and other communications professionally
• Maintain and organize digital and physical files and records
• Support data entry, invoice processing, and expense reporting
• Order office supplies and coordinate with vendors as necessary
• Assist with event planning and internal communications
• Perform other administrative tasks and projects as assigned

Qualifications:

• 1-3 years of administrative or office support experience, ideally in a professional services industry (e.g., legal, consulting, finance, architecture, etc.)
• Minimum of a high school diploma or equivalent; Associate's or Bachelor's degree preferred
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong verbal and written communication skills
• Excellent organizational skills with the ability to multitask and prioritize
• High attention to detail and problem-solving ability
• Demonstrated professionalism, discretion, and reliability

Preferred Qualifications:

• Experience working with document management systems or cloud-based collaboration tools (e.g., SharePoint, Teams, Google Workspace)
• Familiarity with time tracking or billing systems a plus

100% Employee AND Family Paid health, dental, and vision

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Law Practice and Legal Services

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