Remote Construction & Utilities Administrative Assistant

HireLATAM; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

A forward-thinking recruitment agency is seeking a Remote Utilities Project Coordinator to manage utility submittals and administrative tasks. This role offers a unique opportunity to work with a civil construction services company that values excellence and efficiency. You'll play a crucial part in ensuring timely project submissions and invoice tracking, all while working from the comfort of your home. The ideal candidate will have strong organizational skills and experience in administrative support. Join this innovative team and contribute to impactful projects while enjoying a flexible work environment.

Qualifications

• Experience in admin support, preferably in construction or related fields.
• Proficiency in Microsoft Office, especially Outlook and Excel.

Responsibilities

• Manage the utility submittal process for all projects.
• Oversee invoice tracking and document organization.

Skills

Administrative Support

Microsoft Office

Scheduling Management

Data Entry

Organization Skills

Job description

HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.

Job Title: Remote Utilities Project Coordinator (100% Work From Home)

Location: Remote from Latin America

Position Type: Full-time

Salary:$1,500 - $2,000 USD/month depending on experience

Schedule: Monday - Friday, 7:30am to 5:00pm Eastern Time

Job Overview:

Our client is a civil construction services company founded in 2007. Originating during the Great Recession, the company initially focused on erosion control services. Over the years, our client has expanded its offerings to include site services, green infrastructure, utility installation, hydro excavation, and stormwater facility maintenance. In March 2024, the company moved to a new headquarters and added turnkey site development to its services.

Responsibilities:

• Manage the end-to-end utility submittal process, including requests, tracking, and submission for all projects.
  
• Implement and oversee invoice tracking, including due dates and document organization, to ensure timely and complete submissions across all projects.
  
• Perform other administrative duties as necessary.

Qualifications, Skills and Key Competencies:

• Previous experience in admin support role, preferably in the construction, engineering, architect, property management, landscaping, or HVAC industry
• Must be proficient with Microsoft Office especially Outlook and Excel
  
• Some experience with managing crew schedules and tracking project status and dates
  
• Proficiency with electronic filing and data entry
  
• Strong organization skills
• US Experience is not required but preferred

Application Disclaimer: Please Read Before Proceeding

To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.

Voice/Video Recording is REQUIRED
Your applicationCANNOTbe considered without a voice or video recording. It must be at least 30 seconds long and inEnglish. Submissions in any other language or missing a recording will beautomatically disqualified.

Mandatory Knockout Questions
Each application includesknockout questions designed to verify minimum qualifications required by the client. If you answer"NO"to any of these, you will beimmediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.

Apply Wisely
To maintain fairness, please apply tono more than three jobsand only if youfully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.

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All important updates will be sent via email, so be sure to check your inboxand spam/junk folders to avoid missing any communication.

We appreciate your interest and look forward to reviewing your application!