Administrative Assistant: Detail-Oriented Multi-Tasker

AAA - Automobile Club of Southern California; Coppell (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health coverage for medical, dental, V

401(K) saving plans with company match

Pension

Tuition assistance

Floating holidays and PTO

Paid parental leave

Wellness programs

Employee discounts

Job summary

Auto Club Enterprises in Coppell, TX is seeking an Administrative Assistant to provide clerical and administrative support to staff and management. You will handle secretarial tasks, prepare reports, and manage correspondence under general supervision.

Key duties include answering phones, maintaining records, bookkeeping tasks, and coordinating communication across teams. The role requires 3–5 years in office administration and strong Microsoft Office skills.

Qualifications

• High School GED.
• 3-5 years Office Administration.
• Proficiency in Microsoft Office software products, including Outlook, Word, and Excel required.
• Moderate skill in using general office equipment required.
• Moderate verbal, telephone and written communication skills required.
• Moderate organizational skills required.
• Requires ability to prioritize and multi-task, while maintaining a high level of detail and accuracy.
• Additional business unit specific knowledge/skills/competencies requirements may apply.

Responsibilities

• Administrative duties may include preparing reports, spreadsheets and memos for department staff and/or management; composing, typing and proofing correspondence, reports and forms; balancing cash drawers; posting ledgers; resolving overages/shortages; managing Accounts Receivables, etc. May transcribe notes, as well as prepare and distribute minutes from various meetings.
• Answer telephone inquiries and screen or transfer calls to appropriate party. Take messages as appropriate. May also respond to routine incoming mail inquiries and receive direct visitors.
• Maintain office filing systems. Update and maintain records which may include databases or other computer records. May process information of a confidential or technical nature.
• Perform administrative duties to support the department and its staff. Duties may also include issues relating to facilities, employees, Kronos timekeeping, supplies, safety, etc.
• Monitor the operating condition of all office equipment. May also be responsible for monitoring inventory of office supplies and equipment. Place supply orders as necessary.
• Assist in performing bookkeeping duties, including tracking of payments and invoicing.
• May facilitate communication between office staff, field representatives, vendors, or members/customers. If the Administrative Assistant I is assigned to a member facing business unit, duties may include member service functions such as reception, call handling, etc.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Education

High School GED

Tools

MS Project

Publisher

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Auto Club Enterprises in Coppell, TX is seeking an Administrative Assistant to provide clerical and administrative support to staff and management. You will handle secretarial tasks, prepare reports, and manage correspondence under general supervision.

Key duties include answering phones, maintaining records, bookkeeping tasks, and coordinating communication across teams. The role requires 3–5 years in office administration and strong Microsoft Office skills.