Administrative Assistant: Data & Operations Support

raymondwestnorth; Phoenix (AZ); On-site; USD 28,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k with company match

Flexible spending accounts

Disability insurance

Life insurance

Paid time off

Holiday pay

Job summary

Raymond West is seeking an Administrative Assistant to join our team. This entry-level role supports the Operational/Service departments with clerical tasks, including some basic accounting functions, and makes sound decisions within established procedures under moderate supervision.

Key duties include maintaining documentation, scheduling meetings, drafting correspondence, handling mail and phones, coordinating with vendors, processing purchase requisitions, and managing help desk tickets via

Qualifications

• Excellent written and verbal communication skills required.
• Must be able to read and interpret documents such as safety rules and procedures.

Responsibilities

• Maintain organized documentation for ongoing projects and initiatives.
• Maintain and keep up-to-date department records and files.
• Compile data and prepare reports for departmental leadership.
• Monitor progress on department projects and elevate issues to management.
• Handle sensitive information with discretion and maintain confidentiality.
• Schedule meetings and coordinate logistics including room reservations and refreshments.
• Draft, format, and distribute correspondence for department leadership.
• Receive and direct incoming mail and phone calls for department management.
• Submit and track departmental purchase requisitions.
• Manage help desk tickets via the FreshService portal.
• Support special accounting or administrative projects as assigned.
• Perform general administrative tasks to support operations.
• Assist with PTO/LOA coverage and other duties as needed.

Skills

Communication

Organizational skills

Time management

Microsoft Office proficiency

Reading comprehension

Public speaking

Teamwork

Self-motivation

Education

High School Diploma or GED

Tools

Microsoft Office Suite

FreshService portal

Job description

Raymond West is seeking an Administrative Assistant to join our team. This entry-level role supports the Operational/Service departments with clerical tasks, including some basic accounting functions, and makes sound decisions within established procedures under moderate supervision.

Key duties include maintaining documentation, scheduling meetings, drafting correspondence, handling mail and phones, coordinating with vendors, processing purchase requisitions, and managing help desk tickets via