Administrative Assistant

raymondwestnorth; Phoenix (AZ); On-site; USD 28,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k with company match

Flexible spending accounts

Disability insurance

Life insurance

Paid time off

Holiday pay

Job summary

Raymond West is seeking an Administrative Assistant to join our team. This entry-level role supports the Operational/Service departments with clerical tasks, including some basic accounting functions, and makes sound decisions within established procedures under moderate supervision.

Key duties include maintaining documentation, scheduling meetings, drafting correspondence, handling mail and phones, coordinating with vendors, processing purchase requisitions, and managing help desk tickets via

Qualifications

• Excellent written and verbal communication skills required.
• Must be able to read and interpret documents such as safety rules and procedures.

Responsibilities

• Maintain organized documentation for ongoing projects and initiatives.
• Maintain and keep up-to-date department records and files.
• Compile data and prepare reports for departmental leadership.
• Monitor progress on department projects and elevate issues to management.
• Handle sensitive information with discretion and maintain confidentiality.
• Schedule meetings and coordinate logistics including room reservations and refreshments.
• Draft, format, and distribute correspondence for department leadership.
• Receive and direct incoming mail and phone calls for department management.
• Submit and track departmental purchase requisitions.
• Manage help desk tickets via the FreshService portal.
• Support special accounting or administrative projects as assigned.
• Perform general administrative tasks to support operations.
• Assist with PTO/LOA coverage and other duties as needed.

Skills

Communication

Organizational skills

Time management

Microsoft Office proficiency

Reading comprehension

Public speaking

Teamwork

Self-motivation

Education

High School Diploma or GED

Tools

Microsoft Office Suite

FreshService portal

Job description

Raymond West is looking for an Administrative Assistant with developed knowledge and skills through formal training or considerable work experience. This is an entry-level role for those who have work experience in the skill area. Works within established procedures with a moderate degree of supervision. We are looking for someone who can identify the problem and all relevant issues in straightforward situations. The Administrative Assistant will assess each standard procedure and make sound decisions and is looking to join our growing team! The Administrative Assistant role is designed to support the Raymond West Operational/Service departments and perform various general clerical responsibilities, including but not limited to some general accounting functions, to help the overall operation.

Raymond West is committed to providing our customers with end-to-end warehouse solutions. We bring you our industry-leading expertise in lift trucks, racking, conveyor, dock and door, rentals, parts, and service. Our customers trust us to provide the right supply chain solutions and services to keep their businesses up and running.

Duties and Responsibilities:

Primary duties and responsibilities will vary with the specific position. Typical responsibilities are listed below. This list is not inclusive.

• Maintain organized documentation for ongoing projects and initiatives for the supporting department
• Maintain and keep up-to-date department records and files
• Compile data and prepare reports for departmental leadership.
• Monitor progress on department projects and elevate issues to management as needed.
• Handle sensitive information with discretion and maintain strict confidentiality.
• Schedule meetings and coordinate logistics, including room reservations and refreshments.
• Draft, format, and distribute correspondence on behalf of department leadership.
• Review and route incoming mail to appropriate recipients.
• Receive and direct incoming phone calls for department management.
• Schedule and coordinate with vendors for company projects and services.
• Submit and track departmental purchase requisitions.
• Manage and direct help desk tickets via the FreshService portal.
• Support special accounting, financial, or administrative projects as assigned.
• Perform general administrative and clerical tasks to support departmental operations.
• Assist department staff with workload coverage during PTO, LOA, or other absences.
• Assist with other duties as assigned by leadership.

Required Skills/Abilities:

• Excellent written and verbal communication skills
• Be able to communicate with all levels of employees, customers, and manufacturers both verbally and in writing.
• Excellent Organizational Time Management skills
• Proficient in Microsoft Office Suite and similar software
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to speak effectively before groups of customers or employees of the organization.
• Must be able to maintain effective working relationships with employees, Co-Workers, and Managers in other departments
• Must be willing to work off-hours as specific needs dictate and willing to assume more responsibility as required
• Possess strong business math skills.
• Possess effective listening and questioning skills.
• Present a clean, neat professional appearance.
• Be able to manage time effectively.
• Maintain a professional attitude in all matters.
• Be willing and able to learn quickly and perform accurately and neatly with a degree of flexibility.
• Motivated to continuous self-development and training.
• Self-confident and able to work with minimum supervision

Education/Experience:

Minimum Education and Experience: Determined by position

• Must possess a High School Diploma or GED.

Physical Requirements:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Position is desk-bound, and work is performed in an office
• Prolonged periods of sitting at a desk and working on a computer
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• Occasionally required to climb or balance and stoop, kneel, crouch, or crawl
• Occasionally required to lift and/or move up to 25 pounds

Pay Range

• The hourly range for this position is $20.00 - $35.00. The specific pay offered to a candidate may be influenced by a variety of factors including but not limited to the candidate’s relevant experience, education, and work location.

Qualified candidates must be able to pass a pre-employment physical and drug screen.

Raymond West provides medical, dental, vision, 401k with company match, flexible spending accounts, disability insurance, life insurance, personal time off, holiday pay and a great team to work with!

Check us out at www.raymondwest.com. Raymond West has a great group of loyal and hardworking employees who help us maintain our exemplary level of sales and service.

We are an equal opportunity employer and encourage all qualified persons to apply. We encourage qualified military veterans and persons with disabilities to submit their resume online. We will consider qualified applicants with criminal histories in accordance with the FCO. We are a drug free company. This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status or disability.