Administrative Assistant – Data & Front Desk Support

Center for Family Life in Sunset Park; New York (NY); On-site; USD 37,000 - 41,000; Full time

Benefits offered by this job

Health insurance

403(b) plan

Paid time off

Life insurance

Job summary

Center for Family Life in Sunset Park is seeking an Administrative Assistant to provide administrative and data-entry support across programs in Brooklyn. You will maintain participant records, enter data promptly, and assist clients and visitors at reception or by phone.

The role requires at least one year of office experience, strong typing, and proficiency with MS Word/Excel. Fluency in Spanish or Mandarin is a plus; full-time, on-site in Brooklyn, with benefits and a supportive team.

Qualifications

• High School diploma or equivalent required; bachelor's degree preferred.
• At least one year of office experience.
• Fast typing skills; touch typing preferred.
• Proficient in MS Word and MS Excel.
• Strong written and oral communication; customer service orientation.
• Great attention to detail and organization; flexible and adaptive.
• Willing to learn new skills and accept feedback; team player.
• Interest in social and economic justice; database experience is a plus.

Responsibilities

• Record client and participant information in the database.
• Identify and report errors or inconsistencies to the Data and Impact Manager.
• Handle client and participant information responsibly; maintain files.
• Assist reception, vendors, and guests; manage wait lists.
• Receive mail and packages; maintain phone directory.
• Distribute gift cards and checks; order supplies as needed.
• Support fire drills and PA announcements; perform other clerical tasks.

Skills

Typing speed

Communication

Customer service

Attention to detail

Organizational skills

Independence

Teamwork

Willing to learn

Social justice awareness

Bilingual (Spanish or Mandarin)

Education

High School diploma or equivalency

Bachelor's degree preferred

Tools

MS Word

MS Excel

Databases

Job description

Center for Family Life in Sunset Park is seeking an Administrative Assistant to provide administrative and data-entry support across programs in Brooklyn. You will maintain participant records, enter data promptly, and assist clients and visitors at reception or by phone.

The role requires at least one year of office experience, strong typing, and proficiency with MS Word/Excel. Fluency in Spanish or Mandarin is a plus; full-time, on-site in Brooklyn, with benefits and a supportive team.