Bilingual Admin Assistant – After-School Programs

Center for Family Life in Sunset Park; New York (NY); On-site; USD 28,000 - 40,000; Part time

Benefits offered by this job

Voluntary life, disability, FSA, 403(b

Paid holidays and vacation

Job summary

Center for Family Life in Sunset Park is seeking an Administrative Assistant – Bilingual (Spanish/English) for the school year. Based at PS169 in Brooklyn, the role supports office administration and family engagement within the school-based program.

The position is non-exempt, part-time, and requires strong organizational skills, bilingual abilities, and a commitment to supporting youth and families. Evening and weekend hours may be required occasionally.

Qualifications

• High school diploma or equivalent required; bachelor's degree a plus.
• Two years of after-school program or office experience preferred.
• Bilingual English/Spanish required.
• Strong verbal and written communication skills.
• Highly organized with good time management and detail orientation.

Responsibilities

• Assist with daily administrative tasks including attendance rosters and sign-out for early pick-ups.
• Answer office phones and contact parents as needed.
• Check voicemail and email; respond promptly.
• Maintain online attendance databases and run regular data reports.
• Manage enrollment processes and create rosters in Excel.
• Keep student and staff files up to date throughout the year.
• Organize files and spreadsheets; maintain office space and supplies.
• Design and implement new administrative systems to streamline procedures.
• Distribute forms and emails; send program announcements.
• Provide social-emotional support to participants as needed.
• Translate documents and provide interpretation services.

Skills

Bilingual Spanish/English

Verbal and written communication

Highly organized

Strong youth development background

Team player / flexible

Attention to detail

Work with youth of all ages

Background check readiness

Education

High School Diploma or Equivalency

Bachelor’s degree (a plus)

Tools

Excel

Job description

Center for Family Life in Sunset Park is seeking an Administrative Assistant – Bilingual (Spanish/English) for the school year. Based at PS169 in Brooklyn, the role supports office administration and family engagement within the school-based program.

The position is non-exempt, part-time, and requires strong organizational skills, bilingual abilities, and a commitment to supporting youth and families. Evening and weekend hours may be required occasionally.