Administrative Assistant – Data Entry and Records Review

Fire Protection; Connecticut; On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

On-site work

Job summary

DU Family of Companies is seeking a temporary, full-time Administrative Assistant – Data Entry & Records Review in Plantsville, CT to support a company-wide data cleanup project. You will review historical inspection reports to identify the applicable year of service and accurately enter information into the system.

Success requires accuracy, confidentiality, dependable attendance, and the ability to perform repetitive tasks.

Qualifications

• High school diploma or GED is required.
• Basic computer and data-entry skills with accuracy.
• Ability to review and interpret data in reports and documents.
• Able to work independently and stay focused on repetitive tasks.
• Strong organizational and time-management abilities.
• Confidentiality when handling information.
• Professional communication skills.
• 40 hours per week, Monday to Friday, during regular office hours.

Responsibilities

• Review previous inspection reports for accuracy and completeness.
• Identify and document the applicable year of service for each inspection record.
• Enter information from historical reports into the company’s system.
• Update customer and inspection records accurately and consistently.
• Flag missing, unclear, or inconsistent information for review.
• Maintain organized electronic records and follow document-management procedures.
• Protect confidential customer and company information.
• Perform regular quality checks on entered data.
• Communicate questions or documentation issues to the team.
• Support additional data-entry, records-review, and administrative projects as assigned.

Skills

Data entry

Attention to detail

Independent work

Professional communication

Time management

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Administrative Assistant – Data Entry and Records Review

DU Family of Companiesis a network of fire protection, life safety, and security service companies, protecting people and property across 35+ branches in 11 states. Founded in 1993,W&M Fire & Security, based in Plantsville, CT, is a full-service fire protection contractor serving the tristate and New England regions. The company specializes in the design, installation, fabrication, inspection, and maintenance of fire sprinkler, fire alarm, special hazard, and life safety systems for new construction and service customers. Living our motto, ‘we protect what you value most,’ W&M Fire & Security offers a challenging and rewarding work environment for those passionate about keeping communities safe.

Due to continued growth, we are looking to add a temporary, full-time Administrative Assistant – Data Entry & Records Review to ourPlantsville, CTteam, with the potential for the position to become permanent. This onsite role supports a company-wide data cleanup project by reviewing historical inspection reports, identifying the applicable year of service, and accurately entering information into the company’s system. Success in this role requires accuracy, organization, confidentiality, dependable attendance, and the ability to remain focused while completing detailed and repetitive work.

Key Responsibilities:

• Review previous inspection reports for accuracy and completeness.
• Identify and document the applicable year of service for each inspection record.
• Enter information from historical reports into the company’s designated system.
• Update customer and inspection records accurately and consistently.
• Identify and flag missing, unclear, or inconsistent information for review.
• Maintain organized electronic records and follow established document-management procedures.
• Protect confidential customer and company information.
• Perform regular quality checks to verify the accuracy of entered data.
• Communicate questions or documentation issues to the appropriate team member.
• Support additional data-entry, records-review, and administrative projects as assigned.

Qualifications:

• High school diploma or GED.
• Basic computer and data-entry skills.
• Strong attention to detail and commitment to accuracy.
• Ability to review and interpret information contained in reports and other business documents.
• Ability to work independently and remain focused while completing repetitive tasks.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality when handling customer and company information.
• Professional communication skills.
• Dependable attendance and ability to work 40 hours per week, Monday through Friday, during regular office hours.

Preferred Qualifications:

• Previous administrative or data-entry experience.
• Familiarity with business software, electronic records, or digital document-management systems.

Physical Demands & Work Environment:

• Work onsite in a standard office environment.
• Sit and use a computer for extended periods.
• Perform repetitive keyboarding, data-entry, and mouse-related tasks.
• Review information on computer screens and in electronic or printed documents for extended periods.
• Occasionally stand, walk, bend, and reach to access files, documents, or office equipment.
• Occasionally lift and move light files, office supplies, and related materials.

COMPENSATION

The wage for this role is $22 to $26 per hour, based on experience and qualifications.

As part of the DU Family of Companies, we believe that empowering and investing in our employees as leaders develops an organization that delivers innovative solutions and services that create an superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference.

Why Choose DU Family of Companies?

• Competitive Compensation- We offer a competitive wage based on your experience and qualifications.
• Comprehensive Benefits Package- Receive medical, dental, and vision insurance, a 401(k) with company match, and paid time off.
• Strength of the Family- As part of the DU Family of Companies, you gain the stability and resources of a growing network of industry-leading companies.
• Backed by APi Group- Benefit from the support and opportunity that come with being part of a global leader in safety services.
• Long-Term Career Relationships- We are committed to developing our employees and supporting long-term career growth.
• Values Match- Join a team that shares your commitment to safety, integrity, and service.

Davis-Ulmer Family of Companies is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

DAVIS-ULMER'S ENDURING PURPOSE: “To protect what people value most.”

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Email: [e-mail] Davis Ulmer Family of Companies is an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.