Contract Administrator

Grunau Company; Connecticut; On-site; USD 34,440 - 48,216; Full time

Benefits offered by this job

Competitive pay rates

Comprehensive benefits package

Long-term career development

Job summary

Grunau Company is looking for a Contract Administrator to join their team in Plantsville, CT. The successful candidate will be responsible for managing customer contracts, ensuring compliance, and supporting project documentation.

This role requires excellent organizational skills and attention to detail. Candidates should have previous administrative support experience, particularly in contract administration, and proficiency in Microsoft Office, especially Excel and Word.

The position offers competitive hourly compensation between $25.00 and $35.00 based on experience.

Qualifications

• Previous experience in contract administration or project coordination preferred.
• Strong attention to detail and organizational skills are crucial.
• Excellent written and verbal communication skills are necessary.

Responsibilities

• Prepare, review, and maintain customer contracts and service agreements.
• Track contract terms, renewals, and compliance requirements.
• Coordinate with various internal departments regarding contract status.

Skills

Attention to detail

Organizational skills

Professional communication

Microsoft Office Suite

Project coordination

Education

Experience in contract administration or related field

Tools

Service management software

ERP software

Job description

Davis-Ulmer (DU) Family of Companies is a network of fire protection, life safety, and security service companies, protecting people and property across 30+ locations and 11 states.

W&M Fire Protection, founded in 1993 and serving the tristate and New England regions, is a full‑service fire protection contractor specializing in the design, installation, fabrication, inspection, and maintenance of fire sprinkler, fire alarm, special hazard, and life safety systems. Built on decades of engineering and contracting expertise, W&M has earned a strong reputation as a reliable partner for both new construction and service work. As a proud member of the DU Family of Companies, powered by APi Group, we combine the strength of a leading life safety network with the responsiveness and relationships of a local partner. Living our motto, "we protect what you value most," W&M Fire Protection offers a challenging and rewarding work environment for those passionate about keeping communities safe.

Due to continued growth, we are looking to add a Contract Administrator to our Plantsville, CT team. In this role, you will manage customer contracts, track compliance requirements, support project documentation, and coordinate with internal departments to ensure accurate and timely contract administration. Success in this role requires exceptional attention to detail, strong organizational skills, professional communication, and the ability to manage multiple priorities in a fast‑paced environment.

Key Responsibilities

• Prepare, review, and maintain customer contracts, service agreements, and related documentation.
• Track contract terms, renewals, deadlines, and compliance requirements to ensure nothing falls through the cracks.
• Coordinate with sales, inspection, service, and accounting departments regarding contract status and updates.
• Ensure the accuracy of billing terms, insurance requirements, and customer documentation.
• Maintain organized electronic and physical contract files.
• Assist with proposal preparation and contract revisions as needed.
• Communicate professionally with customers, vendors, and internal teams.
• Support management with reporting and administrative tasks as needed.
• Work closely with Account Managers to support ongoing customer relationships and contract execution.
• Serve as backup to dispatching and other administrative duties as needed.

Qualifications

• Previous experience in contract administration, project coordination, administrative support, or a related field preferred.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Experience with service management or ERP software is a plus.
• Knowledge of the fire protection or service industries preferred but not required.

Physical Demands & Work Environment

• Office environment with moderate noise levels.
• Mostly sedentary role with the need to move about the office to copy, scan, fax, and file.
• Consistent use of phone and computer throughout the workday.
• May require light lifting of storage boxes, packages, or office supplies.

The wage for this role is $25.00 to $35.00 per hour, based on experience and qualifications.

Why Choose DU Family of Companies?

• Competitive Compensation: We offer competitive pay rates for experienced professionals, ensuring your skills are recognized and rewarded appropriately.
• Comprehensive Benefits Package: Enjoy an industry‑leading benefits package that includes medical, dental, vision, and additional perks, ensuring your health and well‑being are taken care of.
• Strength of the Family: The Davis‑Ulmer Family of Companies, with over 30 locations across the East Coast and Midwest, epitomizes the strength of a team‑first mindset. Embracing a culture of collaboration, we unite to share knowledge, resources, and best practices across our network of branches, amplifying our impact far beyond what any individual business unit could achieve alone.
• Backed by APi Group: As a subsidiary of APi Group, a publicly traded, multi‑billion‑dollar corporation headquartered in Minnesota, we provide the financial stability and support needed for success. Benefit from world‑class training and leadership development opportunities, backed by a powerhouse in the Fire Life Safety & Security industry.
• Long‑Term Career Relationships: Many of our employees have been with us for 20+ years! We believe in investing in the right people, fostering enduring professional relationships that benefit both individuals and the company alike. Join us and become part of a community where your dedication is recognized and valued for the long term.
• Values Match: We prioritize hiring individuals whose values align with ours. Our commitment to value‑driven recruitment is a cornerstone of our People/Talent Development Operating Code.

DAVIS‑ULMER'S ENDURING PURPOSE: "To protect what people value most."

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre‑employment drug screening and background check.

Equal Opportunity Employer, including disabled and veterans.