Administrative Assistant (Conversational Japanese Welcome)

Triup, Inc.; Torrance (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Triup, Inc. in Torrance, CA, is seeking an Administrative Assistant to support day-to-day office operations and a range of administrative activities.

The role emphasizes organization, adaptability, professional communication with clients, and reliable handling of confidential information, with duties spanning accounts payable, records management, HR support, event planning, and front desk responsibilities.

Qualifications

• Fluent English; Japanese a plus but not required.
• Strong communication skills and professionalism.
• Able to communicate with external clients.
• Excellent task management, prioritization, and multitasking.
• Adaptable to varying work environments.
• Handles confidential information professionally.

Responsibilities

• Process basic accounts payable transactions, billing, and collections.
• Maintain company records, databases, and administrative documents.
• Provide administrative support for HR-related activities.
• Coordinate internal communications and company announcements.
• Assist with planning and coordinating internal and external meetings and events.
• Manage office supplies and maintain inventory.
• Perform front desk duties, including handling incoming calls, emails, and visitors.

Skills

Fluent English

Japanese (nice to have)

Strong communication

Professional communication

Task management

Multitasking

Adaptability

Confidential information handling

Job description

A growing payroll/accounting outsourcing service firm is seeking an Administrative Assistant to support day-to-day office operations and administrative activities. This position plays an important role in maintaining efficient business operations through administrative support, communication coordination, event planning, records management, and front desk responsibilities. The ideal candidate is organized, adaptable, and committed to providing excellent internal and external customer service.

Job Description

• Process basic accounts payable transactions, billing, and collections.
• Maintain company records, databases, and administrative documents.
• Provide administrative support for HR-related activities.
• Coordinate internal communications and company announcements.
• Assist with planning and coordinating internal and external meetings and events.
• Manage office supplies and maintain inventory.
• Perform front desk duties, including handling incoming calls, emails, and visitors.

Qualifications

• Language skill requirement: English - Fluent, Japanese - a big plus but not required
• High communication skills
• Able to communicate professionally with external clients and customers
• Excels in task management, priority setting, and multitasking
• Adaptability to work environment
• Professionally handles confidential information