Administrative Assistant - Construction

Mead & Hunt, Inc.; Tampa (FL); On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid sick leave

Parental leave

401K with company match

Life insurance

Disability insurance

Employee assistance program

Job summary

Mead & Hunt, Inc. seeks an organized Administrative Assistant to support construction inspectors and project managers in the Tampa office. The role covers preparing reports, assisting with project setup and RFIs, and maintaining data files while ensuring branding standards.

The ideal candidate holds an associate degree or equivalent experience and is capable of supporting meetings, billing processes, and travel arrangements as needed.

Qualifications

• Associate degree in business administration, English, communication, or related field with at least 2 years of office experience.
• If no degree, at least 4 years of relevant office experience.

Responsibilities

• Prepares correspondence, reports, proposals, contracts, meeting agendas/summaries.
• Assists project managers with project setup and RFIs.
• Enforces corporate style standards.
• Maintains project and office data files.
• Assists in preparing project status and financial reports.
• Data entry support.
• Assists with project billing and collection.
• Maintains schedules, meetings, and travel for staff.

Skills

Administrative support

Project coordination

Data entry

Note taking

Meeting scheduling

Education

Associate degree in business administration or related field

4+ years office experience (no degree)

Job description

Mead & Hunt, a nationally recognized professional services consulting firm, has an exciting opportunity for a highly motivated administrative assistant to work with our construction inspectors and project managers. This position is expected to work in the Tampa office.

Responsibilities include:

• Prepares correspondence, reports, proposals, contracts, meeting agendas/summaries, etc.
• Assisting project managers with project setup and RFIs
• Enforcing corporate style standards
• Maintain project and office data files
• Assists in preparing project status and financial reports
• Assist with data entry
• Assists project managers with project billing and collection
• Maintaining schedules, meetings, and travel for staff as needed
• Assist with production efforts, such as printing and quality control

A valid driver’s license and some travel will be required.

The successful candidate will have:

• An associate degree (or higher) in a business administration, English, communication, or related field and at least two (2) years of relevant office experience

--OR—

• If no degree, must have at least four (4) years of relevant office experience.

The ideal candidate will have experience with any/all of the following:

• Working with construction projects and/or staff
• Preparing project status reports or other project related communications
• QA/QC for reports, correspondence, contracts, etc.
• Providing support to project managers
• Assisting with meetings (note taking, meeting minutes, etc.)

Mead & Hunt proudly offers medical, dental, and vision insurance, paid time off, paid sick leave, parental leave, a 401K plan with a generous company match, life and disability insurance, and an employee assistance program.

Employment is contingent upon successful completion of applicable pre-employment screening requirements.

All qualified applicants will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity, or national origin.

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