Administrative Assistant - Construction

Mead & Hunt; Town of Florida (NY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Paid sick leave

Parental leave

401K plan with company match

Life and disability insurance

Employee assistance program

Job summary

Mead & Hunt in Tampa, FL seeks an administrative assistant to support construction inspectors and project managers. You will prepare correspondence, assist with project setup and RFIs, maintain files, and generate status and financial reports.

The ideal candidate has an associate degree (or 2+ years' experience) or 4+ years without a degree, with strong communication and organizational skills. Apply online at www.meadhunt.com/careers.

Qualifications

• Associate degree (or higher) in business administration, English, communication, or related field with at least two years of office experience.
• If no degree, at least four years of relevant office experience.

Responsibilities

• Prepares correspondence, reports, proposals, contracts, meeting agendas/summaries, etc.
• Assisting project managers with project setup and RFIs
• Enforcing corporate style standards
• Maintain project and office data files
• Assists in preparing project status and financial reports
• Assist with data entry
• Assists project managers with project billing and collection
• Maintaining schedules, meetings, and travel for staff as needed
• Assist with production efforts, such as printing and quality control

Skills

Communication skills

Organizational skills

Self-motivated

Note taking

Data entry

Education

Associate degree in business administration/related field

Two years of office experience

Alternative: four years of office experience (no degree)

Job description

Mead & Hunt, a nationally recognized professional services consulting firm, has an exciting opportunity for a highly motivated administrative assistant to work with our construction inspectors and project managers. This position is expected to work in the Tampa office.

Responsibilities Include

• Prepares correspondence, reports, proposals, contracts, meeting agendas/summaries, etc.
• Assisting project managers with project setup and RFIs
• Enforcing corporate style standards
• Maintain project and office data files
• Assists in preparing project status and financial reports
• Assist with data entry
• Assists project managers with project billing and collection
• Maintaining schedules, meetings, and travel for staff as needed
• Assist with production efforts, such as printing and quality control

A valid driver’s license and some travel will be required.

The Successful Candidate Will Have

• An associate degree (or higher) in a business administration, English, communication, or related field and at least two (2) years of relevant office experience
• OR—
• If no degree, must have at least four (4) years of relevant office experience.

The ideal candidate will have experience with any/all of the following

• Working with construction projects and/or staff
• Preparing project status reports or other project related communications
• QA/QC for reports, correspondence, contracts, etc.
• Providing support to project managers
• Assisting with meetings (note taking, meeting minutes, etc.)

If you have strong communication and organizational skills, are self-motivated, and can work well both independently and as part of a team, complete the online application process for this job posting at www.meadhunt.com/careers.

Benefits

Mead & Hunt proudly offers medical, dental, and vision insurance, paid time off, paid sick leave, parental leave, a 401K plan with a generous company match, life and disability insurance, and an employee assistance program.

Equal Opportunity

Employment is contingent upon successful completion of applicable pre-employment screening requirements.

All qualified applicants will receive consideration for employment without regard to protected veteran status, disability, race, color, religion, sex, sexual orientation, gender identity, or national origin.