Administrative Assistant

Community Housing Innovations, Inc.; Commack (NY); On-site; USD 23,000 - 26,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Dental and vision plans

401(k) retirement plan

Life insurance

Flexible spending account

Employee Perks

Job summary

Community Housing Innovations, Inc. (CHI) is seeking a full-time Administrative Assistant for our Commack location. You will oversee office supplies, track program metrics, maintain documentation, and support clients and staff with various duties.

Ideal candidates have an Associate degree in Business Administration or equivalent experience, 2+ years in office administration, and strong communication skills. Bilingual Spanish is a plus, with regular weekday hours and benefits.

Qualifications

• Excellent verbal and written communication skills; bilingual in Spanish a plus.
• Proficiency in MS Windows, MS Office, and internet usage.
• Strong sense of discretion and confidentiality required.

Responsibilities

• Order supplies and track inventory.
• Assess equipment needs and organize office layout.
• Maintain invoices, billing, and petty cash.
• Support data management with spreadsheets and tracking sheets.
• Assist in events, planning, setup, and breakdown.
• Maintain records for state and county requirements.
• Report daily census and activity to administration.

Skills

Communication

MS Windows

MS Office

Internet usage

Bi-lingual (Spanish)

Discretion

Education

Associate degree in Business Administration

Tools

MS Windows

MS Office

Internet

Job description

WHO IS CHI?

Community Housing Innovations (CHI) is a not-for-profit housing and human services organization that aims to support social and economic independence. Our vision is to end generational poverty and foster upward mobility by ensuring that all families and individuals live in quality housing, have a home of their own, and a job to support them. We believe quality, affordable housing is the foundation for prosperity, personal fulfillment, and success.

WHAT WILL I BE DOING?

CHI is looking for full-time Administrative Assistant for our Commack location. You will be responsible for providing overall support to the program by overseeing ordering office supplies, tracking various program metrics, ensuring appropriate documentation storage and retention, and other duties hat support clients and employees.

This Is Accomplished By Performing The Following Functions

• Order supplies and keep track of inventory.
• Assess equipment needs.
• Maintain invoices/billing and petty cash.
• Miscellaneous office errands.
• Organize the office layout.
• Create flyers and memos to be distributed as needed.
• Provide support in data management (spreadsheets, tracking sheets as relevant to program operations).
• As needed, assist in event related duties such as planning, set-up, and break down.
• Maintain pertinent records for state and county requirements.
• Keeping accurate record and reporting daily census and activity to administration.
• Act as a liaise with the local department of social services to obtain and maintain resident housing.
• Address employee’s queries regarding office management issues (e.g. stationery, hardware, etc.)
• Liaise with facility management vendors including cleaning, etc.
• Plan in-house or off-site activities, celebrations, and conferences.

WHAT DO I NEED?

Education: Associate degree in Business Administration or a related field, or equivalent work experience preferred.

Experience: 2 + Years’ experience in Office Administration.

Confidentiality: Strong sense of discretion and confidentiality required.

Communication: Excellent verbal and written communication skills. Proficiency in English required. Bi-lingual (Spanish) is a plus.

Computer Skills: Basic competency in MS Windows, MS Office, and internet usage.

Physical Performance: Ability to tour properties, walk distances, climb stairs, etc.

Reasoning Ability: Ability to prioritize, make appropriate decisions and judgment calls.

Other Skills: Ability to work independently or as part of a team, be highly organized, assume responsibility, work well under pressure, meet deadlines, multitask, be flexible, and maintain a high level of attention to details. Must be even-tempered, have good negotiation skills, and the ability to meet unexpected deadlines. Effective time management skills.

ANYTHING ELSE?

• Salary: $17.86 per hour (approximately $37,148 annually)
• Overtime available
• Open shifts: Monday - Friday, 9 a.m. - 5 p.m.

WHY CHI?

• Paid time off
• 2 personal days awarded annually
• Health insurance and health reimbursement account
• Dental and vision plans
• Flexible spending account
• AFLAC supplemental insurance
• Voluntary plans
• Dependent Care Spending Account
• Working Advantage- Employee Perks
• 401(k) retirement plan
• Life insurance
• Employee Assistance Program
• Monthly trainings and career development plans

Equal Employment Opportunity Employer (EEOE)

Community Housing Innovations, Inc. (CHI) provides equal employment opportunities to all employees and applicants, and prohibits discrimination on the basis of race, color, creed, religion, national origin, citizenship status, age, disability, sex, gender, gender identity or expression, sexual orientation, marital status, partnership status, veteran status, genetic information, or any other status protected by applicable federal, state, or local laws. This commitment applies to recruiting, hiring, placement, promotion, transfer, compensation, training, assignments, benefits, employee activities, termination, access to facilities, and programs, and all other terms and conditions of employment as well as general treatment during employment.