Project Coordinator

Team LINX LLP; Monroe (LA); On-site; USD 28,000 - 39,000; Full time

Job summary

Team LINX LLP is seeking an organized administrative professional to support the Operations Manager and Project Managers in Monroe, LA. The role covers time entry, payroll tracking, travel processing, HR onboarding, and general office coordination to keep multiple projects running smoothly on site.

You will coordinate procurement, licensing, safety training, and meet scheduling; maintain project documents and assist with budget tracking.

Qualifications

• Excellent organizational, written, and verbal communication skills.
• Experience coordinating travel and supporting field logistics.
• Ability to analyze data, identify trends, and make recommendations.
• Proficiency in Microsoft Office Suite, especially Excel for tracking and reporting.
• Ability to manage multiple priorities in a fast-paced construction environment.
• Ability to influence others without direct authority.

Responsibilities

• Expense & Payment Processing – Submit expense reports, process per diem, approve invoices, and manage temp time entry with payroll.
• Project Coordination & Administration – Support project setup, execution, billing, and information flow across the team.
• Procurement & Inventory – Order supplies for office and job sites, track consumables, and handle transfers.
• HR & Onboarding Support – Assist with onboarding, I-9 collection, enrollment setup, and time-off tracking.
• Compliance & Safety Coordination – Apply for licenses, renewals, OSHA training, and safety credentialing.
• Travel Coordination – Book flights, hotels, and other arrangements; assist with travel needs.
• Fleet & Vehicle Support – Track maintenance reminders and submit inspection reports.
• General Administrative Support – Reserve rooms, draft correspondence, and prepare labels.

Skills

Organizational skills

Communication skills

Construction site experience

Data analysis

Excel for tracking

Budget tracking

Document control

Meetings coordination

Travel coordination

Tools

Microsoft Office Suite

Excel

Project management software

Job description

You will support the Operations Manager and Project Managers with administrative tasks to ensure the successful execution of assigned projects. This includes time entry and payroll tracking, expense and travel processing, HR and onboarding support, and general office and procurement coordination. You will also help maintain compliance and licensing records and support safety-meeting and training coordination. Strong communication, organizational, and time-management skills are essential, along with the ability to manage multiple priorities in a fast-paced construction environment.

Key Responsibilities

• Expense & Payment Processing – Submit expense reports, process per diem and check requests, approve fuel invoices, and manage temp time entry in coordination with corporate payroll
• Project Coordination & Administration – Support project setup, execution, billing, and tracking; coordinate internal and external meetings; and manage the flow of project information across the team
• Procurement & Inventory – Order office and job-site supplies, PPE, fuel, ice, and water; track and reorder consumable materials; and receive, log, and transfer materials as needed
• HR & Onboarding Support – Assist with new hire onboarding, including I-9 collection, LINX and ADP enrollment setup, on-site orientations, GC screenings, and coordination with corporate HR; process leave requests and maintain time-off tracking
• Compliance & Safety Coordination – Apply for city and state licenses, process DCAT requests and renewals, and track expiration dates; coordinate OSHA training certifications and MSFT Day 2 Safety credentialing, and organize recurring safety meetings
• Travel Coordination – Process flight, hotel, and Airbnb bookings and track travel arrangements; assist employees with travel related needs and resolve issues as they arise
• Fleet & Vehicle Support – Track vehicle maintenance reminders and submit vehicle inspection reports
• General Administrative Support – Reserve training rooms, order food for meetings and events, draft correspondence, and create labels and signage for installations and job-site use.
  

This job description outlines the general nature and level of work expected for this role. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. The company reserves the right to modify job duties at any time based on business needs.

Qualifications

Required

• Excellent organizational, written, and verbal communication skills
• Strong communication and organizational skills in a construction job-site environment
• Ability to work effectively in a fast-paced environment
• Comfortable working in a construction job-site/trailer setting
• Ability to analyze data, identify trends, and make sound recommendations
• Proficiency in Microsoft Office Suite, with particular strength in Excel for project tracking and reporting
• Ability to influence others without direct authority
• Experience coordinating travel and supporting field logistics
• Ability to assist with cost tracking and basic budget updates
• Ability to manage document control and distribute updated files to field teams
• Experience coordinating meetings and maintaining organized project documentation

Preferred

• Basic working knowledge of construction project management
• Familiarity with AIA documentation and Schedule of Values support
• Experience maintaining project records, including submittals, RFIs, and logs

Pay Rate:

$20.00 – $28.00/hour

TEAMLINX offers great benefits, including:

• 401K with 50% employer match up to first 5%
• Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental, and Vision
• 8 Paid Holidays
• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days

About LINX

Founded in 2003 by working industry practitioners, LINX has grown from a single Denver office into a national commercial low voltage contractor, with active markets around the country.

Our Data Center division depends on the administrative and logistics backbone that keeps a hyperscale build on schedule: payroll, procurement, compliance, and onboarding all running smoothly so the crew can stay on the work. As LINX’s hyperscale project pipeline grows, this is where organized, field-savvy coordinators build a career into site and regional leadership.

Equal Opportunity Statement

We are an Equal Opportunity Employer and value diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable law.

Posting Deadline

This job posting is open until filled and may close at any time without notice.