Administrative Assistant

Hanson Professional Services Inc.; Town of Springfield (WI); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Performance bonuses

401(k) with matching

Employee Stock Ownership Plan

Comprehensive health plans

Job summary

Hanson Professional Services Inc. is seeking a dynamic Administrative Assistant in Springfield, Illinois. This role involves supporting project teams, coordinating meetings, and managing office operations while providing exceptional customer service.

The ideal candidate will have strong communication and organizational skills, experience with Microsoft Office, and the ability to maintain confidentiality. Join a culture focused on innovation and professional development!

Qualifications

• Minimum of three years of administrative support or related experience preferred.
• Experience within engineering, consulting, or corporate environment is a plus.
• Ability to learn and utilize new software systems.

Responsibilities

• Support managers and project teams with administrative functions.
• Coordinate meetings, schedules, and office operations.
• Prepare reports and manage office supplies.

Skills

Verbal Communication

Written Communication

Organizational Skills

Attention to Detail

Microsoft Office Suite

Document Management

Confidentiality

Proofreading

Customer Service

Interpersonal Skills

Education

High School Diploma

Associate Degree in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Adobe Acrobat

Job description

Hanson Values Integrity | Commitment | Quality | Relationships | Innovation

If you’re looking for a firm that encourages innovative thinking and challenges you every day, with an opportunity to learn and advance, a career at Hanson is right for you.

The belief in sustainability within our company’s practices creates a focus on client success and partnerships that are important to our communities and our environment.

Hanson Professional Services Inc. is seeking a dynamic, detail-oriented individual to fill a full-time Administrative Assistant position in our Springfield, Illinois headquarters.

A Day in the Life of a Hanson Administrative Assistant

Typical responsibilities include supporting managers and project teams with administrative functions, coordinating meetings and schedules, preparing reports and correspondence, managing office operations, processing invoices and expense reports, assisting with onboarding activities, and providing exceptional customer service to employees and visitors.

This role interacts with staff across the organization and helps create an efficient, welcoming, and collaborative workplace environment.

Essential Job Functions/Responsibilities

• Answering and directing telephone calls and responding to routine inquiries.
• Greeting visitors, clients, and vendors in a professional manner.
• Coordinating meetings, calendars, conference rooms, and travel arrangements.
• Preparing and formatting correspondence, reports, presentations, and other business documents.
• Maintaining electronic and physical filing systems and company records.
• Assisting with onboarding and orientation activities for new employees.
• Coordinating office supplies, vendor services, and facility-related requests.
• Supporting project teams with document preparation, meeting coordination, and project record maintenance.
• Assisting with company meetings, employee events, training sessions, and special projects.
• Managing office calendars, contact databases, and distribution lists.
• Supporting leadership and staff with administrative requests and other duties as assigned.

Qualifications

Technical Skills

• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams.
• Ability to learn and utilize company software systems and document management platforms.
• Proficiency with Adobe Acrobat and related business software preferred.
• Ability to prioritize and manage multiple assignments while meeting deadlines.
• Ability to maintain confidential information and exercise sound judgment.
• Strong proofreading and document formatting skills.

Education/Experience

• High school diploma or equivalent required.
• Associate degree in business administration, office management, or a related field preferred.
• Minimum of three years of administrative support, office coordination, executive support, or related professional experience preferred.
• Experience within an engineering, consulting, professional services, or corporate environment is a plus.

Soft Skills

• Strong interpersonal and customer service skills.
• Ability to build effective relationships with employees, clients, and vendors.
• Must be team-oriented and willing to undertake both routine and complex assignments.
• Self-motivated with a desire to learn new skills and continuously improve.

  This is a non-exempt position the hourly range for this position is $20 - $25 per hour depending on experience and skill set.

  Benefits

  • Competitive compensation
  • Performance bonuses
  • 401(k) with matching contribution
  • Employee Stock Ownership Plan
  • Comprehensive health & well-being plans

  Want to know more? Visit our benefits page for all the details.

  Culture

  • Monthly educational webinars
  • Leadership training
  • Lunch & learn development sessions
  • 24/7 access to thousands of skill-building courses
  • Mentorship opportunities
  • Award-winning internship program
  • Employee recognition
  • And so much more!

  AN EQUAL OPPORTUNITY EEO — EMPLOYER

  We do not accept unsolicited resumes from recruiters or agencies/staffing firms. Resumes are only accepted from recruiters and agency/staffing firms if a signed agreement is in place at the inception of the recruiting effort and authorized for a specified position.

  Because our people set us apart. Hanson is a dynamic, employee-owned consulting firm providing a full range of engineering, scientific and allied services throughout the U.S. With an innovative spirit and a drive to continuously improve, our people go the extra mile to give our clients top-quality results. Those efforts have helped us maintain our status as one of the top firms in the engineering industry. We’re large enough to take on exciting, challenging projects and small enough to know and inspire each other along the way.