Administrative Assistant / CNS Secretary

La Joya Independent School District; Mission (TX); On-site; USD 32,000 - 44,000; Full time

Job summary

La Joya Independent School District’s Child Nutrition Services in Mission, Texas seeks an Administrative Assistant / CNS Secretary to support daily operations, manage records, process invoices, coordinate meetings, and assist with budget reporting.

You should have a high school diploma, clerical experience, strong computer skills, accurate typing, and the ability to work independently in a fast-paced environment; this is a full-time, non-exempt position.

Qualifications

• Clerical experience, data processing, and computer operation.
• Knowledge of accounts payable, bookkeeping, and budgeting.
• Typing 60 wpm with strong English grammar, spelling, and punctuation.
• Ability to perform independent clerical and secretarial work.

Responsibilities

• Maintain records in line with federal, state, and local policies and procedures.
• Invoice campuses and departments for catering meals, equipment use, labor, and adult/volunteer meals accordingly.
• Coordinate the collection and distribution of staff and students incentives.
• Type, duplicate and distribute program monthly menus for campuses.
• Process requisitions for vendor purchase orders as needed.
• Process mileage payments, travel requests, and reimbursements upon approval.
• Order and maintain office materials, computer hardware, software, and licenses for department.
• Coordinate department meeting arrangements, including location, setup, catering, sign-in sheets, and recording of minutes.

Skills

Clerical skills

Data entry

Windows & MacOS

English accuracy

Education

High School Diploma

Tools

POS system

Job description

La Joya Independent School District Child Nutrition Services - Mission, Texas Open in Google Maps

Administrative Assistant / CNS Secretary

ob Title: Child Nutrition Secretary Wage/Hour Status: Non-Exempt

Reports to: Child Nutrition Director Pay Grade: 5 – Administrative Support Pay Plan

Dept./School: Child Nutrition Services Date Revised: January 24, 2017

Funding Source: 101 Food Service Fund

District Primary Purpose: To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement.

Department Primary Purpose: To assist in the efficient operation of the Food Service Program of the District.

Qualifications — Education/Certification: High School Diploma. Food Service experience preferred.

Experience/Knowledge: Clerical experience, data processing, extensive computer functions using Microsoft Windows, and/or Macintosh hardware and software. Knowledgeable in accounts payable, bookkeeping, and budgeting. Ability to type with accuracy 60 words per minute; ability to use correct English, grammar, spelling and punctuation; ability to perform responsible clerical and secretarial work requiring independent judgment.

Major Responsibilities and Duties

• 1. Maintain records in accordance with federal, state, and local policies and procedures.
• 2. Invoice campuses and departments for catering meals, equipment use, labor, and adult/volunteer meals accordingly.
• 3. Coordinate the collection and distribution of staff and students incentives.
• 4. Type, duplicate and distribute program monthly menus for campuses.
• 5. Develop and produce form for program use.
• 6. Process requisitions in order to obtain vendor purchase orders as needed.
• 7. Process mileage payments, travel requests, arrangements, and reimbursements upon approval.
• 8. Order and maintain an adequate supply of office materials and computer hardware, software, and respective licenses for department.
• 9. Coordinate all department meeting arrangements, including but not limited to, location, set-up, catering requests, sign in sheets, and recording of minutes as requested.
• 10. Process department correspondence.
• 11. Work with all aspects of the budget including, amendments, account review, revenues and expenditure reports in order to maintain balances.
• 12. Assist department employees with duties that include but are not limited to: typing, printing, copying, faxing, filing, requisitioning supplies, and mailing information.
• 13. Answer incoming phone calls in a courteous manner and directs them accordingly, taking messages if necessary and routing them to respective personnel.
• 14. Verify campus bank deposits for accuracy utilizing System Design Point of Sale System.
• 15. Prepare reports utilizing charts and graphs as requested.
• 16. Maintain department activity fund.
• 17. Maintain a high level of confidentiality.
• 18. Attends meetings, in-services, trainings, and workshops as requested.
• 19. Performs other duties as assigned.

Working Conditions

Mental Demands: Ability to communicate effectively (verbal and written); ability to meet established deadlines; ability to maintain auditable record; ability to maintain emotional control under stress.

Physical Demands/Environmental Factors: Standing, walking, pushing, pulling. Some stooping, bending, climbing stairs, and repetitive hand motions.

Position Working Days: 226 Days

I have read and fully understand the duties and responsibilities that this supplemental position is to provide to my campus/department. Supplemental positions are specific and must be in compliance with state and federal guidelines.

Employee Signature: __________________________________ Date: ______________

Semester 1

I understand the position I hold is federally funded. I have read and understand the duties within the job description.

Employee Signature: __________________________________ Date: ______________

Semester 2

I understand the position I hold is federally funded. I have read and understand the duties within the job description.

Employee Signature: __________________________________ Date: ______________

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Luis Pastor , Director
• Child Nutrition Services
• Phone: [phone]

Job Details

Job ID: 5961100

Application Deadline: Posted until filled

Posted: Yesterday

Starting Date: To Be Determined