Administrative Assistant — Clinical Sciences

Western University of Health Sciences; Pomona (CA); On-site; USD 34,000 - 36,000; Full time

Job summary

Western University of Health Sciences is seeking an administrative support specialist for the Department of Clinical Sciences in Pomona, CA. The role focuses on managing documents, scheduling meetings, coordinating projects, and handling purchasing and reimbursements.

Strong computer skills and 50 wpm typing are required. Responsibilities include supporting faculty and chairs, preparing memos and minutes, uploading materials, and coordinating course schedules with visiting faculty.

Qualifications

• AA degree or combined experience/education as substitute for minimum education.
• Minimum 2-3 years of administrative experience with increasing responsibilities.
• Strong computer skills to format docs in Word/Excel/PowerPoint/Access and upload PDFs.
• Excellent verbal and written communication; able to interact with diverse stakeholders.
• Typing speed at least 50 wpm and ability to take dictation.

Responsibilities

• Provides administrative support to the Clinical Sciences Faculty and Chair by scheduling meetings and department events, preparing memos and letters of recommendation, recording minutes, and related duties.
• Assists with budget processes, prepares payment requisitions and travel reports.
• Manages purchasing and payments, including employee reimbursements; tracks expenditures with BanWeb/Banner.
• Supports faculty by uploading lecture materials and exams.
• Coordinates course schedules, visiting faculty, and communications for course planning to faculty.
• Orders departmental office supplies, materials for meetings, and events.
• Attends WesternU, COMP and department events as directed.

Skills

Typing 50 wpm

Verbal & written communication

Document formatting

Dictation

Humanism value alignment

Education

AA degree or equivalent

Tools

Word

Excel

PowerPoint

Access

PDF upload

BanWeb/Banner

Job description

Western University of Health Sciences is seeking an administrative support specialist for the Department of Clinical Sciences in Pomona, CA. The role focuses on managing documents, scheduling meetings, coordinating projects, and handling purchasing and reimbursements.

Strong computer skills and 50 wpm typing are required. Responsibilities include supporting faculty and chairs, preparing memos and minutes, uploading materials, and coordinating course schedules with visiting faculty.