Office Assistant

Western University of Health Sciences; Pomona (CA); On-site; USD 19,000 - 28,000; Part time

Job summary

Western University of Health Sciences in Pomona, CA invites applications for two Federal Work-Study Office Assistant positions. The roles provide administrative support for Health Career Ladder Programming, primarily in person, assisting with materials, communications, and event support.

Must be enrolled at WesternU and eligible for Federal Work-Study. Responsibilities include preparing materials for events, drafting emails, promoting program activities, organizing storage, and supporting

Qualifications

• Must be currently enrolled at Western University of Health Sciences.
• Must be eligible for the Federal Work-Study.

Responsibilities

• Help prepare materials and printouts for HCL Events.
• Help organize and prepare materials for HCL events, including Saturday Academies, Rainbow Academies, Fieldtrips, and other HCL-related events.
• Assist with organizing, cleaning up, and maintaining storage areas where program materials are kept.
• Draft and send email communications to participants and vendors.
• Support in designing and preparing flyers and other program promotional materials.
• Assist with promoting Health Career Ladder events and updates via social media channels.
• Attend Health Career Ladder Program events including Saturday Academies.

Skills

Attention to detail

Communication skills

Written communication

Tools

Microsoft Office Suite

Job description

As you take your first step onto a Western University of Health Sciences campus, each path, each person, each structure comes with a transformative story. WesternU is more than the practice of medicine. We are defined by character and culture.

At WesternU, you will discover humanism at the heart of every interaction: a warm welcome, a sincere smile, a positive word, a kind deed, a thoughtful gesture. You will see students work together on case studies; a parade of pets in campus parks; student clubs offering opportunities for career growth and community involvement; and faculty, staff and students designing their future and the future of WesternU. We display a collaborative mindset in how we operate, educate, and serve others.

Although, geographically, we are two campuses - as humanists, we are one: to enhance and extend the quality of life in our communities and achieve excellence in everything we do. We attract diverse, professional faculty, staff and students that thrive in an environment of humanistic health care education. Join our team of faculty and staff and make a difference.

Position Title

Office Assistant

Position Status

Part-time

Department

13012-Strategic Alliances - SA

Campus

Western University Campus-Pomona, CA

Position Location

California

Job Summary

The Center for Academic Community Engagement (ACE) is currently seeking two reliable and detail-oriented Federal Work-Study (FWS) student to provide administrative support for the Health Career Ladder Programming. The position will involve working primarily in person and will support program operations by organizing materials, and assisting with communications.

Knowledge, Skills and Abilities

• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.

Required Qualifications

• Must be currently enrolled at Western University of Health Sciences.
• Must be eligible for the Federal Work-Study.

Preferred Qualifications

Preference will be given to individuals possessing a bachelor’s degree.

Previous administrative or clerical experience is a plus.

Familiarity with Health Career Ladder

Experience with community events, outreach, working knowledge of higher education institutions.

Key Responsibilities

• Help prepare materials and printouts for HCL Events
• Help organize and prepare materials for HCL events, including Saturday Academies, Rainbow Academies, Fieldtrips, and other HCL-related events
• Assist with organizing, cleaning up, and maintaining storage areas where program materials are kept.

Communications & Promotion

• Assist in drafting and sending email communications to participants and vendors
• Support in designing and preparing flyers and other program promotional materials
• Assist with promoting Health Career Ladder events and updates via social media channels.

Event Support

• Attend Health Career Ladder Program events including but not limited to Saturday Academies.

Note

• Saturday Academies happen once a month on a Saturday during the following months September, October, November, January, February, March, April.

Work Schedule

• Attend Health Career Ladder Program events including but not limited to Saturday Academies.

(Saturday Academies happen once a month on a Saturday during the following months September, October, November, January, February, March, April.)

About Our Culture and Benefits

We believe in making an impact in the lives of our employees, personally, and professionally. Every employee has different individual and/or family needs. We offer benefits that are both comprehensive and flexible to address your unique needs. We believe work-life harmony is positive and achievable.

We offer competitive salaries, generous paid time off, insurance plans, reimbursements, and retirement benefits.

• Our faculty, staff, and administrators are 100% focused on student success.
• Our University culture creates the context for a nurturing and supportive environment.
• Faculty, staff, and students can expect to make deep, personal relationships within the University community.
• As a Faculty, Staff, or Student at WesternU, you can focus on work that you love, be your authentic self, and lead to the future with innovation in health sciences.
• WesternU’s core value of humanism encourages all to bring their whole self in all that they do.
• We are committed to fostering a culture of respect, equity, collaboration, and fun at all levels for all people!

Expected Pay Scale

Minimum $17.00 Hourly

Maximum $17.50 Hourly

Physical Demands

Do the essential functions of this job require lifting?

Do the essential functions of this job require lifting? Yes

If yes, list maximum weight and duration

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to use hands to operate a PC in the performance of job duties, and talk or hear. The employee is regularly required to sit, and reach with hands and arms, and occasionally required to stand, walk, stoop, and smell. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close, distance, and peripheral vision, depth perception and the ability to focus.

Describe Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be available to enable individuals with disabilities to perform the essential functions.

Duties are normally performed in a typical office setting. The noise level in this setting is typically low to moderate.

Contact Information

309 E. Second St.
Pomona, CA 91766-1854
[phone]

[phone]

COMP-Northwest:
200 Mullins Dr.
Lebanon, OR 97355-3983
[phone]
CHS-Northwest:
2665 S. Santiam Highway,
Lebanon, OR 97355
[phone]

COMP-Northwest:
[phone]
CHS-Northwest:
[phone]