Administrative Assistant, CIS Department

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 26,000 - 40,000; Full time

Benefits offered by this job

Health benefits

Tuition assistance

Retirement plans

Flexible work hours

Job summary

The University of Pennsylvania in Philadelphia is seeking an Administrative Assistant B for the Computer and Information Science Department (Penn Engineering). The role focuses on front office duties, welcoming visitors, answering inquiries, and coordinating the CIS office's daily operations to keep the department well organized.

You will support faculty and the Department Chair with travel arrangements, reimbursements, course materials, meetings, and room bookings, while maintaining website

Qualifications

• High School diploma or GED with 3–5 years of related experience.
• Proficient with Microsoft Office; strong multitasking and follow-through.
• Excellent interpersonal, communication, and organizational skills.
• Experience in an academic environment preferred.

Responsibilities

• Manage and maintain the CIS Front Office; welcome visitors and respond to inquiries.
• Coordinate travel, reimbursements, mailing, deliveries; oversee supplies.
• Provide admin support to faculty; manage course sites and meetings.
• Support Department Chair and Director with special projects and events.
• Perform other related administrative duties.

Skills

Microsoft Office

Multitasking

Interpersonal skills

Organizational skills

Teamwork

Education

High School diploma or GED

Job description

The University of Pennsylvania in Philadelphia is seeking an Administrative Assistant B for the Computer and Information Science Department (Penn Engineering). The role focuses on front office duties, welcoming visitors, answering inquiries, and coordinating the CIS office's daily operations to keep the department well organized.

You will support faculty and the Department Chair with travel arrangements, reimbursements, course materials, meetings, and room bookings, while maintaining website