Administrative Assistant, CIS Dept. | Flexible Hours

University of Pennsylvania; Pennsylvania; On-site; USD 26,000 - 40,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Flexible work hours

Job summary

University of Pennsylvania's Penn Engineering is seeking an Administrative Assistant B to manage front office operations, assist faculty and staff, and coordinate travel, reimbursements, and departmental events. The role supports the CIS Department within a dynamic academic environment.

The position emphasizes multitasking, excellent communication, and organizational skills, with preference for relevant experience and a cover letter submission.

Qualifications

• High School diploma or GED with 3–5 years of related experience.
• Proficient with Microsoft Office; strong multitasking and follow-up skills.
• Excellent interpersonal, communication, and organizational abilities.
• Academic environment experience preferred; cover letter required.

Responsibilities

• Manage CIS Front Office as primary contact; greet visitors; respond to inquiries in person, email, phone, and via Freshservice; handle mail and supplies.
• Coordinate departmental catering, travel, reimbursements, and conference setups for events.
• Provide admin support to faculty; manage course materials, meetings, and scheduling.
• Support Department Chair and Director on special projects and events; follow-up on actions.

Skills

Microsoft Office

Multitasking

Communication

Teamwork

Education

High School diploma or GED

Tools

Freshservice

Job description

University of Pennsylvania's Penn Engineering is seeking an Administrative Assistant B to manage front office operations, assist faculty and staff, and coordinate travel, reimbursements, and departmental events. The role supports the CIS Department within a dynamic academic environment.

The position emphasizes multitasking, excellent communication, and organizational skills, with preference for relevant experience and a cover letter submission.