Administrative Assistant — Christian School Front Office

Davidson Academy; Nashville (TN); Hybrid; USD 42,000 - 52,000; Full time

Job summary

Davidson Academy in Nashville, TN is seeking a Christ-following Administrative Assistant to support front office and daily operations for infants through 12th grade. The role emphasizes safety, organization, and friendly service to families and staff.

The ideal candidate will have school administrative experience, strong Microsoft Office skills, and a professional, gracious demeanor aligned with our faith-based mission.

Qualifications

• High school diploma or equivalent required; college coursework a plus.
• Prior administrative/office experience in a school or related setting preferred.
• Strong computer skills with proficiency in Microsoft Office Suite.
• Excellent communication abilities, both written and verbal.
• Outstanding organizational skills and attention to detail.
• Professional, friendly demeanor for interacting with young children and families.
• Commitment to Christian values and enthusiasm to support the school's mission.

Responsibilities

• Greet and assist all parents/visitors with a friendly, service-oriented demeanor.
• Answer incoming phone calls, emails, and general inquiries professionally.
• Monitor and respond to general school email inbox communications.
• Receive, sort and distribute mail/deliveries daily.
• Maintain organized front desk workspace and attractive reception area.
• Type and prepare correspondence, forms, reports and other materials as needed.
• Coordinate substitutes for teachers who are unable to attend work.
• Update and maintain accurate student records, databases and filing systems.
• Schedule appointments, meetings and organize Supervisors’ calendars.
• Make outgoing phone calls to communicate with parents as directed.
• Assist in planning logistics for special events and programs.
• Perform daily opening and closing duties for the main Lower School office.
• Handle petty cash transactions, basic bookkeeping and accounting support.
• Make copies/scans as needed.
• Supervise and monitor students waiting in main office area.
• Provide general office clerk duties, errands and special projects as assigned.

Skills

Excellent communication

Outstanding organizational skills

Professional, friendly demeanor

Commitment to Christian values

Education

High school diploma or equivalent

College coursework a plus

Tools

Microsoft Office Suite

Job description

Davidson Academy in Nashville, TN is seeking a Christ-following Administrative Assistant to support front office and daily operations for infants through 12th grade. The role emphasizes safety, organization, and friendly service to families and staff.

The ideal candidate will have school administrative experience, strong Microsoft Office skills, and a professional, gracious demeanor aligned with our faith-based mission.