Administrative Assistant - Christian Formation & Events

Diocese of St. Augustine; Jacksonville (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

The Diocese of St. Augustine is seeking an Administrative Assistant for the Office of Christian Formation to provide essential clerical support in a fast-paced parish setting.

The role reports to the Director of Christian Formation and supports multiple areas of the office, events, and diocesan programs. Responsibilities include answering calls, handling correspondence, budget reconciliation, meeting logistics, event coordination, and website updates, with occasional night or weekend work with

Qualifications

• High school diploma required.
• Two to five years of administrative assistant experience preferred.
• Proficient in English; bilingual in Spanish helpful.
• Ability to balance multiple projects and maintain discretion.
• Demonstrated proficiency with Microsoft Office applications.

Responsibilities

• Answer all telephone calls and respond promptly to requests.
• Prepare correspondence, filing, bill payments, deposits, and entries.
• Arrange meeting facilities and coordinate events across Diocese locations.
• Manage brochures, registrations, programs, room assignments, signage and budgets for events.
• Reconcile monthly budget statements and handle office supplies.
• Update the office website and provide support to the Ministry Formation Office.
• Monthly billing and related duties as assigned by the Director.
• Occasional night and weekend work with advance notice.

Skills

Administrative experience

Microsoft Office

Written and verbal communication

Attention to detail

Bilingual Spanish (helpful)

Education

High school diploma; some college preferred

Tools

Microsoft Office

Job description

The Diocese of St. Augustine is seeking an Administrative Assistant for the Office of Christian Formation to provide essential clerical support in a fast-paced parish setting.

The role reports to the Director of Christian Formation and supports multiple areas of the office, events, and diocesan programs. Responsibilities include answering calls, handling correspondence, budget reconciliation, meeting logistics, event coordination, and website updates, with occasional night or weekend work with