Administrative Assistant, Childcare Center & Operations

Ivy Kids - Long Meadow Farms; Richmond (VA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

PTO

Childcare discounts

Paid training

Competitive salary

Opportunity for advancement

Job summary

Ivy Kids - Long Meadow Farms is seeking an Administrative Assistant to support the Center Director and Education Director across operations, HR, marketing, finances and facilities. The role involves promoting the school's image in the community and online, ensuring safety, and maintaining records and schedules.

You will assist in classrooms to maintain ratios, manage front desk, and handle tuition collections, while following state and Ivy Kids Handbook guidelines.

Qualifications

• Requires ability to drive a non-CDL bus when needed.
• Willingness to work in any classroom to meet school needs.
• Ability to learn new software programs.
• Maintain at least 24 hours of training each year.
• Physical ability to bend, stoop and lift children up to 50+ lbs.

Responsibilities

• Support Center Director and Education Director in operations, HR, customer relations, marketing, programs, finances and facilities.
• Promote a positive image of the school in the community and on social media.
• Understand and comply with Ivy Kids brand standards and state procedures.
• Assist with classroom coverage to maintain ratios and staff schedules.
• Maintain front desk appearance and organize materials.
• Collect tuition and fees on time and manage receivables.
• Maintain student records and ensure accurate CSRs, attendance and transport records.
• Conduct hourly ratio checks and support safety and cleanliness of the facility.
• Assist with marketing, social media calendars, tours, events and campaigns.

Skills

Customer relations

Marketing

HR coordination

Health and safety

Job description

Ivy Kids - Long Meadow Farms is seeking an Administrative Assistant to support the Center Director and Education Director across operations, HR, marketing, finances and facilities. The role involves promoting the school's image in the community and online, ensuring safety, and maintaining records and schedules.

You will assist in classrooms to maintain ratios, manage front desk, and handle tuition collections, while following state and Ivy Kids Handbook guidelines.