Childcare Administrative Assistant

Ivy Kids - Long Meadow Farms; Richmond (VA); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

PTO

Childcare discounts

Paid training

Competitive salary

Opportunity for advancement

Job summary

Ivy Kids - Long Meadow Farms is seeking an Administrative Assistant to support the Center Director and Education Director across operations, HR, marketing, finances and facilities. The role involves promoting the school's image in the community and online, ensuring safety, and maintaining records and schedules.

You will assist in classrooms to maintain ratios, manage front desk, and handle tuition collections, while following state and Ivy Kids Handbook guidelines.

Qualifications

• Requires ability to drive a non-CDL bus when needed.
• Willingness to work in any classroom to meet school needs.
• Ability to learn new software programs.
• Maintain at least 24 hours of training each year.
• Physical ability to bend, stoop and lift children up to 50+ lbs.

Responsibilities

• Support Center Director and Education Director in operations, HR, customer relations, marketing, programs, finances and facilities.
• Promote a positive image of the school in the community and on social media.
• Understand and comply with Ivy Kids brand standards and state procedures.
• Assist with classroom coverage to maintain ratios and staff schedules.
• Maintain front desk appearance and organize materials.
• Collect tuition and fees on time and manage receivables.
• Maintain student records and ensure accurate CSRs, attendance and transport records.
• Conduct hourly ratio checks and support safety and cleanliness of the facility.
• Assist with marketing, social media calendars, tours, events and campaigns.

Skills

Customer relations

Marketing

HR coordination

Health and safety

Job description

Benefits:

• PTO
• Childcare discounts
• Paid training
• Competitive salary
• Opportunity for advancement

Schedule / Expected Work Hours:

• Monday - Friday: 9:30 am - 6:30 pm

About the Role

The Ivy Kids Administrative Assistant supports the Center Director and Education Director to operate and manage all aspects of an early education center, including human resources, customer relations, marketing, educational programs, financial responsibility, and physical facility. In this position, you will promote a positive image of the school within the community and on social media.

What You’ll Do As Administrative Assistant

General

• Understands and complies with all Ivy Kids Brand standards, critical procedures, and state standards.
• Implements health and safety standards; ensures that appropriate supervision of children and safe transportation practices are utilized daily.
• Understands and adheres to Ivy Kids’ Parent Handbook and Ivy Kids’ Personnel Handbook
• Is familiar with staff schedules and assists in implementing the schedule.
• Promptly informs the Center Director and Education Director of all critical areas of responsibilities including serious student accidents, employee issues, and significant events.
• Ensure the front desk is clean, neat, and organized at all times and decorated to match the season or event.
• Assist in the classroom as needed to maintain ratios and staff schedules.

Financial Responsibilities

• Collects tuition and fees on time, enforces penalties, and manages outstanding receivables.
• Ensures program supplies and equipment are inventoried and appropriately maintained.
• Assists with food orders, office supply orders, etc.
• Assists with inputting data and in the budget matrix.

Record Keeping

• Maintains all student records as required by child care licensing.
• Ensures that all student records are accurate.
• Ensures all CSRs, hourly checks, attendance records, and transportation records are filed appropriately each week.
• Updates and knows center enrollment and disenrollment at all times.

Safety

• Conducts hourly ratio checks while maintaining knowledge of state age-group requirements.
• Supports in maintaining facility safety and cleanliness through frequent inspections and scheduled cleaning.
• Ensures medication is administered and documented properly.
• Ensure emergency binders are up to date at all times.
• Conducts daily building and playground safety checks.
• May need to transport children to and from school and field trip venue. (14 passenger non-CDL bus)

Marketing

• Creates and maintains a social media calendar and posts center events, classroom activities, field trips, marketing videos, etc. on social media regularly.
• Sets up tours and follows up with all potential customers.
• Works to develop marketing strategies to increase capacity utilization; utilizes community-based marketing techniques and other appropriate marketing methods.
• Develops an events calendar with the leadership team.
• Assists with social media postings as directed by the Directors.

Qualifications

• The Administrative Assistant must be qualified to drive the non-CDL bus when needed.
• The Administrative Assistant must be willing and able to work in any classroom to meet the school's needs.
• The Administrative Assistant must have the ability to learn new software programs.
• The Administrative Assistant must maintain at least 24 hours of training each year.
• Must be able to repeatedly bend, stoop and run; must repeatedly lift and carry children up to 50+ pounds.

Company Overview

Ivy Kids is a premier early childhood education center focused on providing a safe, nurturing, and engaging environment where children can learn, grow, and thrive.

Company Purpose/Mission

To foster a love of learning, healthy habits, emotional development, and strong character in each child, all within a safe and nurturing environment.

Company Values

• Put the child's needs first
• Serve our families
• Serve the community
• Foster strong partnerships