Administrative Assistant - Cemeteries

Catholic Diocese of Columbus; Columbus (OH); On-site; USD 22,041 - 34,440; Full time

Job summary

The Catholic Diocese of Columbus seeks an Administrative Assistant to provide comprehensive support within Catholic Cemetery. This role involves secretarial functions, maintaining filing systems, and supporting customer service tasks.

Applicants should have a high school diploma, clerical experience, and strong skills in Microsoft Office. The position requires regular attendance and offers a competitive pay range of $16.00-$25.00 per hour.

Qualifications

• Two years of clerical work experience or equivalent combination of education and training.
• Compliance with BCI&I background checks and Protecting God's Children program is required.
• Ability to type 30-40 words per minute with accuracy.

Responsibilities

• Perform secretarial and receptionist functions such as answering phones.
• Maintain complex filing systems and documents.
• Compose, format, and type routine correspondence and reports.

Skills

Excellent typing skills

Filing and proofreading skills

Communication skills

Knowledge of Microsoft Office

Customer service abilities

Education

High School diploma or equivalent

Secretarial training

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Location: Columbus, OH
Job Id: 800
# of Openings: 1
Job Title: Administrative Assistant
Pay range: $16.00-$25.00 an hour
Reports To: Office Administrator
Work Schedule: Monday thru Friday, 8:00 a.m. to 4:30 p.m.; every other Saturday morning, 8:00 a.m. to 12:00 p.m.; Memorial Day Monday; and Cemetery Sunday (first Sunday in November).

Job Summary

The Administrative Assistant provides administrative support for the work conducted at Catholic Cemetery. The Administrative Assistant performs general office or secretarial work of moderate difficulty and performs other duties as assigned. The position requires prior secretarial experience and is expected to use personal judgment in carrying out routine duties and responsibilities of the position. This job description reflects management's assignment of essential job responsibilities; it does not prescribe or restrict the tasks that may be assigned. All the duties and standards within this job description will be performed according to the established Cemetery policies, procedures and guidelines.

Essential Responsibilities

• Perform secretarial and receptionist functions such as answer the phone, manage incoming and outgoing mail, make photocopies, fax documents, and other clerical duties as assigned.
• Establish and maintain complex filing systems. Receive, sort, file and retrieve forms, correspondence and documents. Process documents to update and maintain files and records.
• Compile reports and summaries of work; update, check and complete records, forms and documents. Verify discrepancies and make corrections.
• Perform customer service functions by answering client/visitor requests and questions.
• Process and distribute confidential and sensitive documents.
• Compose, format and type routine correspondence, reports and other documents.
• Order office and program supplies as needed or requested.
• Coordinate and plan special occasion days and assist with various special projects, as needed.

Other Responsibilities

• Comply with federal, state and local safety laws.
• Maintain a neat and safe work area.
• Regular attendance and punctuality are essential for this job.
• Perform other duties as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Required: Compliance with BCI&I background checks and completion of Protecting God's Children program.
• Education: High School degree or equivalent is required; secretarial training is preferred.
• Experience: Two years of experience in clerical work or any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position; computer experience is required.
• Job Related Skills: Understanding of communications and the Catholic perspective; ability to serve others; excellent typing, filing and proofreading skills, excellent communication skills and knowledge of office equipment. Knowledge of Microsoft software applications (Word, Outlook, Excel, PowerPoint). Typing of 30-40 words per minute with accuracy. Working knowledge of business English, spelling and arithmetic; office practices, procedures and filing methods are required.
• Interpersonal Skills: The ability to work with others in a collaborative team environment.
• Language Skills: Ability to read and comprehend simple instructions, write short correspondence and memos, and effectively communicate to customers and clients.
• Mathematical Skills: Ability to add and subtract two-digit numbers and to multiply and divide with tens and hundreds. Ability to perform these operations using units of American money and weight measurement, volume, and distance.
• Reasoning Ability: Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
• Working Environment: The ability to maintain all information highly confidential.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.