Administrative Assistant & Cashier, Business Office

Presbyterian College; Clinton (SC); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Presbyterian College in Clinton, SC seeks an Administrative Assistant to the Business Office to support daily operations and act as cashier for tuition and receipts.

The role requires strong organization, reliable communication, and proficiency with Word and Excel. You will prepare deposits, post payments in Banner, maintain files, and assist VPFA and Controller with documentation and routine tasks.

Qualifications

• Good organizational, time management, and decision-making skills are essential.
• Ability to effectively communicate with people at all levels is needed.
• Experience with Microsoft Word and Excel is a requirement.

Responsibilities

• Distribute mail to the Business Office and open designated folders for VPFA/Controller.
• Receive, post, and deposit tuition and general receipts in Banner.
• Maintain contract files and property records; coordinate insurance renewals.
• Provide backup support for billing and payment questions from students/parents.
• Process checks, ACH, and card payments; post to student accounts and general ledger.

Skills

Microsoft Word

Excel

Organizational skills

Time management

Communication skills

Confidentiality

Tools

Banner

Job description

Administrative Assistant to the Business Office

The Administrative Assistant reports to the Business Office Manager and performs administrative assistant duties for the Business Office. The position also serves as the College’s Cashier and is responsible for receiving, processing, recording, and depositing payments and receipts in accordance with College procedures.

Duties

• Distribute mail to the Business Office; open all “PC” mail and distribute.
• Open mail for the VPFA and Controller; date and place in designated folders for their review.
• Manage paper flow for the VPFA from other areas on campus, such as invoices and contracts that need VPFA signature.
• Maintain contract files.
• Assist in risk management by reviewing certificates of liability insurance and keeping them current.
• Complete insurance renewals.
• Provide workers’ compensation and general liability audit support.
• Compile conflict of interest forms annually.
• File accident claims and coordinate repairs when needed.
• Work with Campus Police to maintain a list of campus-owned vehicles.
• Coordinate paperwork when a vehicle is purchased or sold, including tax exemption forms.
• Maintain property files.
• Manage office supplies for the Business Office, including paper and coffee supplies.
• Manage communication between Board of Trustees committees supported by the VPFA and maintain documentation for each committee.
• Take minutes at Board of Trustees meetings.
• Receive checks, cash, and money orders for tuition in person and by mail; write receipts, prepare deposits, and post to student accounts in Banner.
• Receive checks, cash, and money orders for general receipts, by postal mail and by interoffice mail, including athletic game revenue; write receipts, prepare deposits, and post to the general ledger in Banner.
• Process credit card payments for Escrow Deposits and post to student accounts.
• Process credit card payments for miscellaneous general receipts and post to general ledger accounts.
• Check Synovus Bank website daily for incoming ACH and wire transfer credits related to student accounts; notify appropriate departments as needed, and post payments to the appropriate student account in Banner.
• Maintain the $900 petty cash box.
• Provide backup support for billing and payment questions for students and parents in person, by phone, or by mail.
• Set up new Laurens County Academy of Music students in Banner, manage the spreadsheet for LAC, and post payments
• Apply student payments from collection agency.
• Scan weekly checks, direct deposits, and journal entries into DocuPhase.
• Enter journal entries provided by the other accounting staff.
• Process ACH enrollments for vendors.
• Make weekly cash deposits at the College’s bank.
• Serve as the Retention Officer for the Business Office.
• Other duties as assigned.

Qualifications

Good organizational, time management, and decision-making skills are essential for this position. Ability to effectively communicate with people at all levels is also needed. Experience with Microsoft Word and Excel is a requirement. Ability to handle sensitive matters confidentially.

To Apply

Send a cover letter, résumé and list of three references including contact information to Presbyterian College Office of Human Resources, 503 S. Broad St., Clinton, SC 29325 or email materials to [e-mail]

Presbyterian College is an Equal Opportunity Employer, committed to creating and sustaining an environment in which all individuals are treated with respect and dignity. The College does not discriminate on the basis of race, color, religion, creed, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, veteran status, or any other legally protected status.