Fiscal Administrative Assistant (Part Time/Temp.)

State-of-South-Carolina; South Carolina; On-site; USD 32,000 - 42,000; Full time

Job summary

The Technical College of the Lowcountry seeks a Fiscal Administrative Assistant to be the first point of contact in the business office. You will assist students with their financial accounts in person, by phone, or by email, delivering outstanding customer service.

Responsibilities include handling revenues, posting payments, reconciling cash, and supporting financial procedures updates while maintaining accuracy and confidentiality in a dynamic campus environment.

Qualifications

• Associate degree with accounting-related courses or high school diploma with four years of relevant experience.
• Proficient in MS Office, especially Excel; familiarity with office equipment.
• Strong communication, organization, and ability to multi-task in a student-facing role.

Responsibilities

• Receive and account for student revenues and cash receipts; reconcile bank deposits.
• Verify registration completion and post payments to accounts receivable; assist with discrepancies.
• Support business office staff with procedures updates, monitor email, and generate reconciliation reports.

Skills

Organized and professional

Strong communication

Good listener

MS Office Suite

MS Excel

Accounting knowledge

Independent worker

Multi-tasking

Education

Associate degree with accounting-related courses

High school diploma with 4 years’ relevant experience

Tools

MS Office Suite

MS Excel

Office equipment (Xerox, printers)

Job description

Job Purpose:

The Fiscal Administrative Assistant serves as the first point of contact as students and staff enter the business office/cashier area. The primary role of this position will be to assist students concerning their financial account. He/she must be outgoing, attentive, and possess exemplary customer service skills as they work to assist students accurately and efficiently whether they are in person, by phone or email.

Job Functions:

• Receive and account for student revenues and other cash receipts. Verify accuracy of all incoming and outgoing documents presented in support of college revenues and expenses. Maintain and keep secure an accurate cash bank. Reconcile cash bank and other forms of payment to cash register/Datatel session totals for posting to the General Ledger. Prepare and verify daily bank deposits.


• Verifies completion of the student registration process prior to the collection of student tuition and fees. Ensures all financial aid, cash and sponsor payments are posted to TCL's Accounts Receivable (AR) system prior to the collection of student tuition and fees. Independently Identifies/analyzes discrepancies on student accounts and assists students with resolution and/or refers student to the appropriate department.


• Performs all other related duties including but not limited to assisting business office staff in implementing financial procedural updates, adding/removing cashier restrictions to student accounts as necessary, monitoring the business office email, pulling/analyzing reports for purposes of reconciliation and assisting with collection efforts and the agencies we partner with.

Associate degree with accounting-related courses and 2 years’ relevant work experience or high school diploma and 4 years’ relevant experience.

Required Skills:

• Organized and professional with strong ability to communicate effectively with students, faculty, and staff. Must be a good listener.


• Proficient in MS Office Suite, especially MS Excel.


• Knowledge of accounting/bookkeeping principles and practices as well as office practices, procedures, and firsthand experience with office equipment (Xerox, printers, etc.)


• Ability to work independently with little supervision and ability to multi-task.

The Technical College of the Lowcountry seeks to be the first choice for higher education in South Carolina’s Lowcountry Region. The college is a public, open door, two-year comprehensive College of higher education. The College is dedicated to serving the diverse educational, workforce development, and personal enrichment needs of the rural counties of Beaufort, Colleton, Hampton, and Jasper. In an atmosphere of shared values, the College encourages creativity, innovation, and resourcefulness among its students, faculty, staff, and administrators. South Carolina is making our Veterans a priority for employment in state agencies and institutions.

The Technical College of the Lowcountry is committed to a policy of equal opportunity for all qualified applicants for admissions or employment without regard to sex, race/color, religion, national origin, age, disability, service in the uniformed services (as defined by state and federal law), veteran status, political affiliation or belief, marital or family status, pregnancy, childbirth, or related medical conditions, including but not limited to, lactation and genetic information.