Administrative Assistant Perioperative Department

bannerhealth; Phoenix (AZ); On-site; USD 40,000 - 55,000; Full time

Job summary

Banner Health's University Medical Center in Phoenix seeks an Administrative Assistant for Perioperative and Cardiac services. You will manage calendars, handle clerical tasks, and support leaders across multiple service lines.

You will use Microsoft Office to prepare minutes, reports, and data for meetings, while maintaining confidentiality and coordinating travel when needed. This role requires strong communication and multitasking in a busy hospital setting.

Qualifications

• High school diploma or GED required with strong clerical experience.
• Ability to manage calendars and schedule meetings for leadership.
• Proficiency in standard office software for document creation and data handling.

Responsibilities

• Process correspondence and reports, editing as needed for grammar and accuracy.
• Prepare and distribute reports, support department projects and tasks.
• Screen callers and visitors, directing to appropriate parties with information.
• Perform confidential administrative tasks and minutes distribution.
• Coordinate supervisor’s calendar, meetings, and travel arrangements as needed.
• Open and screen mail, respond to routine inquiries, delegate as appropriate.
• Provide confidential support to department staff and maintain discretion.
• Manage supply inventories and ordering of needed items.
• Interact with staff, physicians, patients, and visitors regularly.

Skills

Administrative support

Calendar management

Office software

Education

High school diploma/GED

Associate's degree

Tools

Microsoft Office

Job description

Primary City/State: Phoenix, Arizona

Department Name: Surg-Hosp

Work Shift: Day

Job Category: Administrative Services

We are honored to have earned Great Place To Work® Certification™ for a third year in a row. This recognition reflects the dedication, expertise and compassion of our team members, who make Banner Health a great place to work.

Banner – University Medical Center is nationally recognized for providing exceptional patient care, teaching future health care professionals and conducting groundbreaking research.

As a Administrative Assistant - Perioperative and Cardiac, you will bring your excellent time management skills and administrative experience to our department! This position will have responsibility for supporting multiple service lines and the opportunity to work with a variety of leaders within the units. Responsibilities for this position will also include calendar management, utilization of various Microsoft Office programs, assist with meeting minutes and data collection for the teams.

SHIFT DETAILS

Employment Type: Full-time

Hours per Week: 4x10s | 40hrs

Shift: Days, flexible start times.

Schedule: Monday-Friday

On Call: Yes, weekend and holiday rotations required.

Enjoy a flat rate $5/hr for call, $3/hour weekend shift differential and an 18%-night shift differential, when applicable.

University Medical Center Phoenix is a nationally recognized academic medical center. The world-class hospital is focused on coordinated clinical care, expanded research activities and nurturing future generations of highly trained medical professionals. Our commitment to nursing excellence has enabled us to achieve Magnet™ recognition by the American Nurses Credentialing Center. The Phoenix campus, long known for excellent patient care, has over 730 licensed beds, several unique specialty units and is the new home for medical discoveries, thanks to our collaboration with the University of Arizona College of Medicine - Phoenix. Additionally, the campus responsibilities include fully integrated multi-specialty and sub-specialty clinics.

POSITION SUMMARY

This position provides clerical and administrative services and assistance requiring occasional discretion and judgment.

CORE FUNCTIONS

• 1. Word processes correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed. This may include taking and transcribing dictation involving general business and healthcare vocabulary and a limited range of specialized terminology.
• 2. Prepares, collates, and distributes various reports in a timely and accurate manner. This includes completing or handling recurring department projects or one-time projects, as directed by supervisor.
• 3. Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of department’s area of responsibility and general knowledge of company policies, practices, and operations.
• 4. Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.
• 5. May coordinate supervisor’s and/or department’s calendar, including scheduling meetings and appointments, following established instructions. May coordinate meeting and training classes, registration and preparation of materials, AVA setup, and other classroom preparation. May present classes. May develop meeting/classroom fliers and material and prepare summary data of attendance, etc. may reconcile related invoices and expenses. May arrange travel and hotel accommodations as necessary.
• 6. May open and screen mail directed to supervisor. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.
• 7. May provide clerical and administrative support to department staff, maintaining a high degree of confidentiality on all sensitive information this position is privy to.
• 8. May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
• 9. This position primarily focuses on supporting one supervisor. This position has frequent interaction with, but is not limited to, employees, physicians, patients, visitors, community agencies, vendors, etc.

MINIMUM QUALIFICATIONS

High school diploma/GED or equivalent working knowledge. Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience.

Must have the ability to follow oral and written directions as they relate to the functions listed above. Must have excellent oral, written and interpersonal communication skills to effectively interact with departmental personnel, assist customers with inquiries, schedule meetings and appointments, as well as, provide assistance with incoming telephone calls and walk-ins. Must have a working knowledge of personal software packages to perform the clerical and administrative functions described above. Must have the ability to organize, prioritize and multi-task workload in a fast paced environment and maintain a professional manner.

Employees working at Banner Behavioral Health Hospital, BTMC Behavioral, and BUMG, BUMCT, or BUMCS in a Behavioral Health clinical setting that serves children must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment. An Arizona Criminal History Affidavit must be signed upon hire.

PREFERRED QUALIFICATIONS

Associate's degree

Additional related education and/or experience preferred.

EEO Statement

EEO/Disabled/Veterans

Our organization supports a drug-free work environment.

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