Administrative Assistant

PRAIRIEHEIGHTS in; Aberdeen (SD); On-site; USD 34,000 - 52,000; Full time

Job summary

PACS is seeking an Administrative Assistant to support managers, teams, and departments with clerical tasks and coordination duties. The role encompasses calendar management, meeting coordination, and essential office operations.

The successful candidate will have strong writing and communication skills, proficiency with word processing and spreadsheets, and a high school diploma (associate/bachelor’s preferred). CAP certification is a plus.

Qualifications

• High school diploma required; associate or bachelor’s degree increasingly preferred.
• CAP (Certified Administrative Professional) certification is beneficial.

Responsibilities

• Manage calendars, schedule meetings, and coordinate conference rooms.
• Answer phones, greet visitors, and handle incoming/outgoing mail.
• Draft, proofread, and send professional correspondence (emails, memos, reports).
• Prepare meeting agendas, take minutes, and distribute follow‑up actions.
• Maintain filing systems, databases, and office records.
• Assist with travel arrangements and itinerary preparation.
• Support document preparation, formatting, and presentation materials.
• Restock office supplies and coordinate with vendors as needed.

Skills

Word processing

Spreadsheets

Communication skills

Writing skills

Organization

Education

High school diploma

Associate degree

Bachelor’s degree

Job description

Overview Administrative assistants ensure smooth office operations by supporting managers, teams, and departments. Their responsibilities range from routine clerical tasks to more complex coordination duties depending on the organization’s size and industry.

Key Duties and Responsibilities

• Manage calendars, schedule meetings, and coordinate conference rooms.
• Answer phones, greet visitors, and handle incoming/outgoing mail.
• Draft, proofread, and send professional correspondence (emails, memos, reports)
• Prepare meeting agendas, take minutes, and distribute follow‑up actions.
• Maintain filing systems, databases, and office records.
• Assist with travel arrangements and itinerary preparation.
• Support document preparation, formatting, and presentation materials.
• Restock office supplies and coordinate with vendors as needed.

Skills and Qualifications

• Proficiency with word processing and spreadsheet software.
• Strong communication and writing skills.
• Organizational and time‑management abilities.
• High school diploma minimum; associate or bachelor’s degree increasingly preferred.
• CAP (Certified Administrative Professional) certification is beneficial.

Experience Requirements

• Entry‑level: 0–2 years
• Mid‑level: 3–5 years
• Senior: 6+ years, often supporting executives.

Administrative assistants remain essential for ensuring efficient operations and supporting organizational productivity.

We are an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

PACS is revolutionizing the delivery and leadership of post-acute healthcare and support services across the country. Originally founded in 2013, the organization now consists of hundreds of independent operating subsidiaries, as well as ancillary and support services. We bring a proven model of mission-driven care that balances access to a national network of support and resources with local decision making.

In addition, PACS helps connect exceptional people with premier healthcare careers across the country. We focus on finding innovative and effective team members based on their qualifications, experience, geographic preferences, and personality fit with the existing facility staff and culture.

We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic.

Employment decisions are based on qualifications, merit, and business needs.