Used Truck Sales Coordinator (Administrative Assistant)

Kenworth Sales Company; Chesapeake (VA); Hybrid; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health and dental insurance

FSAs with FLEX Card

401(k) plan with company match

Paid vacation and personal leave

Job summary

Kenworth Sales Co., a 38-location truck dealership group, seeks a Used Truck Sales Coordinator (Administrative Assistant) to provide administrative support to the District Used Truck Manager in Chesapeake, VA. The role coordinates orders, inventories, and listings while ensuring accurate records.

Candidates should have a high school diploma, strong organizational and communication skills, and experience with data entry and trucking industry basics.

Qualifications

• High School diploma or equivalent.
• Ability to read, write, and comprehend English instructions.
• Excellent organization, communication, and time management skills.
• Some knowledge of heavy-duty trucks and trucking industry.
• Ability to work independently and collaboratively in fast-paced environment.
• Experience with data entry and large data sets.

Responsibilities

• Issue purchase orders and invoices for truck reconditioning.
• Track and close purchase orders after vendor invoice is obtained.
• Maintain truck files and prepare sales summaries and commission sheets.
• Assist Sales Personnel in the closing process as needed.
• Input all truck purchases into Arcadium and maintain inventory records.
• Maintain advertising on Truck Paper and listing platforms with pricing, specs, photos, and availability.
• Coordinate inbound and local truck movements.
• Generate and track aging reports and shop spend.
• Follow processes established by the District Used Truck Manager for administrative needs.
• Support the District Used Truck Manager with miscellaneous tasks.

Skills

Organization

Communication

Time management

Data entry

Teamwork

Education

High School diploma or equivalent

Tools

Arcadium

Truck Paper

Job description

Bring your skills to the 2025Kenworth Dealer of the Year! Kenworth Sales Co., a 38-location Kenworth and Isuzu truck dealership group, is looking for a UsedTruck Sales Coordinator (Administrative Assistant)to join ourChesapeake, VAteam.

JOB SUMMARY:

The primary function of the Sales Coordinator Administrative Assistant is to provide administrative support to the District Used Truck Manager.

Salary Minimum and Maximum: $20 - $25 hourly.

** Due to federally mandated DOT regulations, Kenworth Sales Company is a drug-free workplace. Any offer of employment will be contingent on passing a pre-employment drug screening.

DUTIES AND RESPONSIBILITIES:

• Issue purchase orders and invoices pertaining to truck reconditioning.
• Track and close purchase orders for used truck reconditioning after invoice has been obtained from vendor. Purchase orders will involve internal company charges as well as outside vendors.
• Maintain truck files regarding the sale of used trucks including accumulating all costs to correctly prepare sales summaries and commission sheets.
• Assist Sales Personnel in the closing process if needed.
• Input all truck purchases into Arcadium and maintain accurate, real-time inventory records, including status and locations.
• Responsible for maintaining accurate advertising on Truck Paper and other listing platforms, including regular updates on pricing, specifications, photos, and availability statuses.
• Coordinate inbound and local truck movements.
• Generate and track aging reports and shop spend.
• Follow processes and procedures established by District Used Truck Manager to ensure that all administrative needs for the Used Truck Sales Department are being met.
• Support the District Used Truck Manager with miscellaneous tasks as assigned.

QUALIFICATIONS:

High School diploma or the equivalent. Ability to read, write, and comprehend English instructions and information. Excellent organization, communication, and time management skills. Some knowledge of heavy-duty trucks and the trucking industry. Ability to work independently and collaboratively in fast-paced, deadline-driven environment. Experienced working with computer systems and large data sets, including data entry, maintenance, and system navigation. Professional personal appearance.

BENEFITS:

• Kenworth Sales Companypromotes a progressive environment with an emphasis on teamwork, customer service, training and personal development.
• Stability – Company is financially strong with an established base of customers and is well-positioned for continued expansion.
• History of Excellence – Work from an award-winning dealership with a reputation for unsurpassed quality and customer service.
• Excellent compensation and benefits package including comprehensive Health and Dental insurance, Flexible Spending Accounts (FSAs) with FLEX Card, Group Life Insurance, Short Term & Long-Term Disability Insurance, Voluntary Life Insurance, Corporate Holidays, Paid Vacation and Personal Leave, 401(k) plan with company match, and Voluntary Supplemental Insurance plans.

Veterans are encouraged to apply!

About the company:

Kenworth Sales Company is a family of companies based in Salt Lake City, Utah of over 38dealerships in the Intermountain West and Mid-Atlantic regions.

An Equal Opportunity employer, Smoke Free/Drug Free Facility. All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.