Office Assistant/Administrative Assistant

Kenworth Sales Company (East); Chesapeake (VA); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

FSAs with FLEX Card

Life Insurance

Disability Insurance

Paid vacation and personal leave

401(k) with company match

Job summary

Kenworth Sales Company in Chesapeake, VA is seeking an Office Assistant/Administrative Assistant to handle essential dealership administrative tasks. The role includes answering calls, greeting visitors, cashier duties, and handling accounts payable while maintaining files and daily cash processes.

The position requires a high school diploma, proficiency with Excel/Word and a professional appearance, with strong organization and communication skills.

Qualifications

• A high school diploma or equivalent is required.
• Able to operate telephone system efficiently.
• Familiarity with Excel, Word, computer systems, and ten-key calculator.

Responsibilities

• Answer incoming calls and direct to appropriate party or take a message.
• Greet the public and direct requests to the right party.
• Perform cashier duties.
• Assist with accounts payable process.
• Maintain files for parts tickets and service work orders.
• Sort and distribute mail daily.
• Maintain daily cash sales, deposits, and credit card processing.
• Reconcile coupons and post receipts; oversee posting of receipts.
• Prepare and post journal entries and review daily cash sale aging.
• Order office supplies.

Skills

Excellent organization

Strong communication

Read/write English

Professional appearance

Telephone etiquette

Education

High school diploma or equivalent

Tools

Excel

Word

Ten-key calculator

Computer systems

Job description

Bring your skills to the 2025Kenworth Dealer of the Year! Kenworth Sales Company, a 38-location Kenworth and Isuzu truck dealership group, is looking for aOffice Assistant/Administrative Assistantto join ourChesapeake, VAlocation.

Salary Minimum and Maximum: $22 - $27 Hourly.

** Due to federally mandated DOT regulations, Kenworth Sales Company is a drug-free workplace. Any offer of employment will be contingent on passing a pre-employment drug screening.

JOB SUMMARY:

The primary function of the Office Assistant is to perform administrative functions at the dealership as directed by the District Office Manager.

DUTIES AND RESPONSIBILITIES:

• Answer all incoming phone calls, direct them to the appropriate party or take a message.
• Greet members of the public and direct them to the appropriate party or facilitates their requests.
• Cashier duties
• Assist with accounts payable process.
• Maintain files for parts tickets and service work orders.
• Sort and distribute mail daily.
• Maintain daily cash sales, deposit checks electronically, prepare deposits and process credit card payments.
• Reconcile coupons and post receipts.
• Oversee posting of miscellaneous receipts.
• Prepare and post journal entries.
• Review the cash sale schedule daily and follow-up on aging invoices.
• Order office supplies.

QUALIFICATIONS:

• High school diploma or the equivalent.
• Must be able to efficiently operate telephone system.
• Familiarity with Excel, Word, computer systems and ten-key calculator.
• Truck industry experience a plus.
• Professional personal appearance.
• Excellent organization and communication skills.
• Ability to read, write, and comprehend English instructions and information.

WORKING CONDITIONS:

This position involves both sedentary and other work. For part of the shift, s/he will work at a desk in an office setting, doing paperwork, typing, and filing. Extensive telephone and correspondence work required on a daily basis. For part of the shift, s/he will stand, stoop, kneel, crouch, and reach, moving about the dealership facility to communicate with managers, employees, and customers. May be required to lift up to 50 pounds. Will be exposed tonoise, dust, exhaust fumes, and a variety of other hazardous and nonhazardous materials.

BENEFITS:

• Kenworth Sales Companypromotes a progressive environment with an emphasis on teamwork, customer service, training and personal development.
• Stability– Company is financially strong with an established base of customers and is well-positioned for continued expansion.
• History of Excellence– Work for an award-winning dealership with a reputation for unsurpassed quality and customer service.
• Excellent compensation and benefits package including comprehensive Health and Dental insurance, Flexible Spending Accounts (FSAs) with FLEX Card, Group Life Insurance, Short Term & Long-Term Disability Insurance, Voluntary Life Insurance, Corporate Holidays, Paid Vacation and Personal Leave, 401(k) plan with company match, and Voluntary Supplemental Insurance plans.

Veterans are encouraged to apply!

About the company:

Kenworth Sales Company is a family of companies based in Salt Lake City, Utah of over 38 dealerships in the Intermountian West and Mid-Atlantic regions.

An Equal Opportunity employer, Smoke Free/Drug Free Facility. All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.