Administrative Assistant - Business Development Physician

Socket.dev; Arlington (TX); Hybrid; USD 36,000 - 52,000; Full time

Job summary

Texas Health is seeking an Administrative Assistant to support our team in Arlington, TX. This role handles daily office operations, correspondence, scheduling and data entry, with a focus on accuracy and customer service. The position combines remote work with quarterly onsite meetings.

You will use Word, Excel and PowerPoint, interact with vendors and staff, and contribute to efficient office workflows. Strong communication, organization and problem-solving skills are essential, along with a

Qualifications

• Proficient in Microsoft Word, Excel, PowerPoint and PeopleSoft to support management and operations.
• Strong verbal and written communication, plus solid interpersonal skills.
• Knowledge of office equipment usage and basic desktop publishing/spreadsheet creation.
• Good leadership and organizational abilities.
• Ability to give instructions and clearly explain problems or situations.
• Excellent telephone etiquette and professional correspondence (emails, letters, memos).
• Mathematical skills to collect, manipulate and analyze financial or statistical data.

Responsibilities

• Relieves management of daily operational problems by handling inquiries and coordinating with staff.
• Creates routine drafts and final correspondence for management review.
• Assists with budgeting data, accounts payable/receivable tracking and reporting.
• Researches payroll issues, time tracking and purchasing activities as needed.
• Plans events and coordinates meetings, travel itineraries and materials.
• Performs in a work leadership role within a team or committee.
• Other duties as assigned.

Skills

Microsoft Word

Excel

PowerPoint

PeopleSoft

Verbal communication

Written communication

Interpersonal skills

Time management

Data entry

Office equipment usage

Problem solving

Education

High School Diploma or Equivalent

Job description

Administrative Assistant

Bring your passion to Texas Health So We Are Better + Together

Work location:

Remote: Health Resources, 612 E. Lamar, TX 76011

Quarterly onsite meetings

Work hours:

Mon- Fri 8am-5pm

Department highlights:

• Engaged leadership.
• Great culture and team spirit.
• Broad Human Resources exposure.
• Flexibility

What You Will Do:

• Relieves management of daily operational problems by responding to mail or telephone inquiries or seeking the appropriate personnel for resolution. Builds relationships with vendors, customers or other internal departments in order to complete projects or obtain services. Performs simple research, data collection and/or data entry into databases e.g. time and labor. Responsible for data integrity of unit databases, reports or documents. 40%25
• Creates routine draft or final written correspondence for management review. Uses advanced software applications e.g. spreadsheets, graphics, databases to collect, manipulate or report information for department projects, meetings or presentations. Participates in documentation development or information research. Responsible for entering information, articles, or reports into department or functional web sites. Responds to routine correspondence not requiring supervisors' attention. 30%25
• Participates in functional, unit or project budgetary processes by assisting with data collection, reporting/tracking accounts payable/receivables, payroll and analyses. With management approval, has limited funds disbursement authority. 10%25
• Responsible for researching department payroll issues, time and attendance tracking, equipment oversight, I/S or purchasing activities. Tracks completion schedule or communicate information/instructions for projects. 10%25
• Responsible for events planning which involves facilities, personnel, travel itineraries, speakers, or scheduling department meetings. Participates in creating or packaging presentation documentation or materials for meetings, education in-service classes or marketing activities. Performs initial analysis of information for staff or management. 5%25
• Performs in a work leadership role as part of a team project or as a lead person within the department or special committee(s). 5%25
• Other duties as assigned. 0%25

What You Need:

Education

H.S. Diploma or Equivalent Req

Experience

2 Years office or healthcare environment Req

Skills

Proven office software applications skills (Microsoft Word, Excel, PowerPoint, People Soft, etc.) to support management and operations. Strong verbal, written communications and interpersonal skills. Basic Office Equipment usage and Word Processing?? Spreadsheet Creation and familiarity w/Desktop Publishing. Good Leadership and Organization skills. Ability to give instructions and clearly explain problems or situations. Excellent telephone etiquette and creation of normal business correspondence - e.g. e-mail, business letters, memos, simple tables and charts. Mathematical skills required to collect, manipulate and perform analysis of financial or statistical data.

Supervision

Individual Contributor

ADA Requirements

• Extreme Heat 1-33%25
• Extreme Cold 1-33%25
• Extreme Swings in Temperature 1-33%25
• Extreme Noise 1-33%25
• Working Outdoors 1-33%25
• Working Indoors 67%25 or more
• Mechanical Hazards 1-33%25
• Electrical Hazards 1-33%25
• Explosive Hazards 1-33%25
• Fume/Odor Hazards 1-33%25
• Dust/Mites Hazards 1-33%25
• Chemical Hazards 1-33%25
• Toxic Waste Hazards 1-33%25
• Radiation Hazards 1-33%25
• Wet Hazards 1-33%25
• Heights 1-33%25
• Other Conditions 1-33%25

Physical Demands

Sedentary