Administrative Assistant, Building Operations — School Support

Thornton Fractional Township High School District 215; Calumet City (IL); On-site; USD 32,000 - 33,000; Full time

Job summary

Thornton Fractional Township High School District 215 is seeking an Administrative Assistant to support building operations at the North High School site. The role requires clerical accuracy, strong Microsoft Office skills, and the ability to coordinate with staff, students, families, and visitors.

This 10-month, full-time position emphasizes confidentiality, organized records, and clear communication. You will assist with scheduling, documents, and basic office procedures while serving as a

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft Office applications.
• Knowledge of basic office procedures and operation of office machines/equipment.

Responsibilities

• Communicates effectively and courteously when interacting with staff, students, families, and visitors.
• Greets and directs staff, students, families, and visitors.
• Writes memos and emails to communicate with staff, students, families, and visitors.
• Prioritizes tasks and make decisions on behalf of the immediate supervisor.
• Maintains files, folders, and schedules in order so that an office runs efficiently.
• Creates and update spreadsheets.
• Prepares presentations and reports.
• Prepares and edits documents.
• Orders office supplies.
• Answers telephones and takes messages or transfer calls.
• Schedules appointments and updates event calendars.
• Handles incoming and outgoing mail and faxes.
• Prepares memos, invoices, or reports.
• Maintains databases and filing systems.
• Maintains confidentiality of student and staff records.
• Performs any other related duties when requested by the immediate supervisor.
• Excellent interpersonal skills.
• Strong organizational skills.
• Strong writing skills (good grammar, accuracy, and professional in tone).
• Ability to learn new office technology.

Skills

High school diploma

Microsoft Office

Office procedures

Education

High School Diploma or equivalent

Job description

Thornton Fractional Township High School District 215 is seeking an Administrative Assistant to support building operations at the North High School site. The role requires clerical accuracy, strong Microsoft Office skills, and the ability to coordinate with staff, students, families, and visitors.

This 10-month, full-time position emphasizes confidentiality, organized records, and clear communication. You will assist with scheduling, documents, and basic office procedures while serving as a