Administrative Assistant Bookkeeper

Ellaway Blues Consulting; Nashville (TN); On-site; USD 25,000 - 36,000; Part time

Benefits offered by this job

Part-time (20 hours/week)

Job summary

Ellaway Blues Consulting in Nashville is seeking a detail‑oriented Part-Time Bookkeeper & Administrative Assistant to join the team. The role focuses on day‑to‑day bookkeeping, procurement support, and general administrative tasks to keep both office and manufacturing operations running smoothly.

The ideal candidate will manage accounts payable/receivable, bank reconciliations, payroll, and invoicing while coordinating with vendors and internal teams.

Qualifications

• 2–5 years of bookkeeping or accounting experience.
• Experience using Sage or QuickBooks is highly desirable.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong understanding of basic accounting principles and reconciliations.

Responsibilities

• Maintain accurate financial records including accounts payable/receivable and general ledger entries.
• Reconcile bank statements and ensure transactions are recorded promptly.
• Process payroll, employee expense reports, and customer invoices.
• Coordinate with vendors, customers, and internal teams to resolve discrepancies.
• Assist with material planning, purchasing, and procurement to support manufacturing operations.
• Provide general administrative support and manage office supplies and correspondence.
• Act as a point of contact for customers and suppliers with professional communication.

Skills

Bookkeeping

Sage or QuickBooks

Excel

Organizational skills

Communication

Independent work

Education

Associate's degree in Accounting

Bachelor's degree in Business Management

Tools

Sage

QuickBooks

Job description

Industry: Engineering & Manufacturing

About the Opportunity

We are representing an established engineering and manufacturing business seeking a detail-oriented and highly organized Part-Time Bookkeeper & Administrative Assistant to join its Nashville office.

This is an excellent opportunity for an experienced bookkeeping professional looking for a flexible, part-time position within a collaborative and growing business.

The successful candidate will be responsible for managing day-to-day bookkeeping activities, supporting purchasing and procurement functions, and providing general administrative assistance to ensure the smooth running of office and manufacturing operations.

Key Responsibilities

• Maintain accurate financial records, including accounts payable, accounts receivable, and general ledger entries.
• Reconcile bank statements and ensure financial transactions are recorded accurately and promptly.
• Process payroll, employee expense reports, and customer invoices.
• Communicate with vendors, customers, and internal teams to resolve account discrepancies.
• Assist with material planning, purchasing, and procurement activities to support manufacturing operations.
• Coordinate with manufacturing teams regarding parts ordering, inventory, and kit preparation.
• Provide general administrative support, including managing correspondence, answering calls, and maintaining office supplies.
• Maintain accurate documentation, records, and filing systems.
• Act as a point of contact for customers and suppliers, ensuring professional communication and excellent service.
• Support additional administrative and operational activities as required.

Requirements

• 2–5 years of bookkeeping or accounting experience.
• Experience using SAGE or QuickBooks is highly desirable.
• Previous experience in an administrative or office support position.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong understanding of basic accounting principles, financial recordkeeping, and reconciliations.
• Excellent organizational skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Strong interpersonal and communication skills.
• Proactive, adaptable, and comfortable working independently.
• An Associate's degree in Accounting or Bachelor's degree in Business Management is preferred; relevant practical experience will also be considered.

Why Apply?

• Part-time opportunity offering 20 hours per week.
• Varied position combining bookkeeping, purchasing, and administrative responsibilities.
• Opportunity to work within an established engineering and manufacturing environment.
• Collaborative team environment with exposure to different areas of business operations.
• Ideal for an experienced professional seeking a part-time position while maintaining a broad range of responsibilities.

Interested?

If you are an organized and detail-oriented bookkeeping professional seeking a part-time opportunity in Nashville, we would love to hear from you.